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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 40 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 140 <br />STANDARD -5: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />21. <br />EMPLOYEE MEDICAL RECORDS <br />a) Destroy in office exposure records 40 years from date of <br />29 CFR 1627.3 <br />Records concerning asbestos, toxic substances, and <br />exposure or 30 years from date of separation.* <br />29 CFR 1630.14 <br />blood -borne pathogen exposure, medical <br />29 CFR 1904.4 <br />examinations required by state or federal law, and <br />b) Destroy in office records pertaining to job - related illness <br />29 CFR 1910 <br />records of injury or illness. (Does not include Worker's <br />and injury after 5 years. <br />Compensation or health insurance claim records.) <br />c) Destroy in office results of medical examinations required <br />in connection with personnel actions and similar records <br />after 1 year. <br />Retention Note: Records must be maintained separately from <br />an employee's personnel file. <br />22. <br />EMPLOYEE PENSION AND BENEFITS PLANS <br />Destroy in office 1 year after plan is terminated. <br />29 CFR 1627.3 <br />Includes plans and related records outlining the terms <br />of employee pension plans; life, health, and disability <br />insurance, seniority and merit systems; and deferred <br />compensation plans, including amendments. <br />23. <br />EMPLOYEE PENSION AND BENEFIT PLAN <br />a) Transfer pension and deferred compensation enrollment <br />ENROLLMENT FORMS <br />forms to PERSONNEL RECORDS (OFFICIAL COPY) item 50, <br />Forms providing personal identifying data, beneficiary <br />page 48. <br />information, option selection, and similar information. <br />b) Destroy life, health, and disability insurance enrollment <br />forms 4 years after termination of coverage. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 40 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 140 <br />
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