Laserfiche WebLink
v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 60 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 160 <br />STANDARD -7: PROGRAM OPERATIONAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />13. <br />DEEDS OF TRUST (MORTGAGES), RECORD <br />a) Retain official copies in office permanently. <br />G.S. § 45 -4 through 43; <br />OF AND INDEX <br />G.S. § 47 -17 through 36 <br />Official copies of deeds of trust (mortgages) in order of <br />b) Records and indexes which have been transcribed or <br />and G.S. § 161 -14. <br />registration. <br />otherwise duplicated may be destroyed in office upon <br />State Archives of North Carolina approval. <br />c) Original records returned to the office as undeliverable or <br />else not collected after registration prior to 1920 may be <br />transferred to the State Archives of North Carolina. <br />d) Original records returned to the office as undeliverable or <br />else not collected after registration date 1920 or later <br />may be destroyed in office when administrative value <br />ends' <br />Agency Policy: Destroy in office after <br />14. <br />DIVISIONS AND DOWERS RECORDS <br />Series discontinued. Transfer to the State Archives of North <br />G.S. § 29 -30 and § 46. <br />Copies of reports of commissioners appointed to <br />Carolina. <br />partition real estate and allot dowers, with certificate <br />of approval of the clerk of superior court. <br />15. <br />FARM NAME REGISTER <br />Retain in office permanently. ** <br />G.S. § 80 -33 <br />Register of farm descriptions, names, registrant, and <br />date of registration. <br />16. <br />GRAVES REMOVAL RECORDS <br />Retain in office permanently. <br />15A North Carolina <br />Certificates, maps, attachments and similar records <br />Administrative Code <br />documenting the disinterment and reinterment of <br />19H .1201 <br />graves. <br />v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 60 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 160 <br />