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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 102 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />3. <br />ASSOCIATIONS AND ORGANIZATIONS FILE <br />a) Retain records with historical value permanently. <br />Records concerning associations, organizations, <br />groups, etc., that have some form of association or <br />b) Destroy in office remaining records when administrative <br />relationship with the agency. <br />value ends'j <br />Agency Policy: Destroy in office after <br />4. <br />AUDITS: PERFORMANCE <br />a) Retain reports permanently. <br />Records concerning internal and external audits <br />conducted to assess the function of government <br />b) Destroy in office working papers and remaining records 3 <br />programs. Includes reports, working papers, and <br />years after the date of the report. <br />related records. <br />See also AUDITS: FINANCIAL item 5, page 14. <br />5. <br />BLUEPRINTS AND SPECIFICATIONS <br />Retain in office for life of structure. <br />Comply with applicable <br />Blueprints and specifications of county owned <br />provisions of G.S. §132 - <br />buildings and facilities. May include as -built plans and <br />1.6 regarding the <br />related records concerning approved changes. <br />confidentiality of <br />security records. <br />6. <br />BULLETINS <br />Destroy in office when administrative value ends.'] <br />Agency Policy: Destroy in office after <br />7. <br />CALENDARS OF EVENTS AND APPOINTMENTS <br />Destroy in office when superseded or obsolete. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 102 <br />
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