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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 104 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />12. <br />CORRESPONDENCE AND MEMORANDA <br />a) Transfer after 3 years correspondence, including email <br />Administrative and management <br />with historical value to the HISTORIES FILE item 28, page 7. <br />correspondence /memorandum written or received by <br />the office concerning agency authority, operating <br />b) Destroy in office routine administrative correspondence <br />philosophy, purpose, methods, and any other <br />and memoranda when administrative value ends.'] <br />function. <br />Agency Policy: Destroy in office after <br />For information on handling email, See Electronic <br />c) Destroy in office remaining records after 3 years. <br />Records section page viii. <br />Retention Note: The correspondence, including email, of the <br />register of deeds have historical value and should be retained. <br />13. <br />CUSTOMER CALL CENTER RECORDINGS <br />Destroy in office when administrative value ends.'] <br />Recordings made of calls to customer service centers <br />Agency Policy: Destroy in office after <br />for quality assurance and training purposes. <br />14. <br />DISASTER AND EMERGENCY MANAGEMENT PLANS <br />Destroy in office when superseded or obsolete. <br />Records concerning evacuations, disaster <br />preparedness, and operations in the event of a <br />disaster (natural, accidental or malicious). <br />15. <br />EMPLOYEE SECURITY RECORDS <br />Destroy in office when administrative value ends.'] <br />Records concerning the issuance of keys, identification <br />Agency Policy: Destroy in office after <br />cards, pass, parking permits, etc., to employees. <br />16. <br />EQUIPMENT AND PROPERTY INVENTORIES <br />Destroy in office when superseded or obsolete. <br />Inventories describing the type of property or <br />equipment, its location and related information. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 104 <br />
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