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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 105 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />17. <br />EQUIPMENT AND VEHICLE REFERENCE FILE <br />Destroy in office when superseded, obsolete or asset is no <br />Includes operation, specification and technical <br />longer owned. <br />manuals, brochures, bulletins, and related <br />documentation. <br />18. <br />EQUIPMENT, FACILITY, AND VEHICLE USAGE <br />a) Destroy in office after 3 years if records are used for <br />RECORDS <br />allocating costs or determining payment under rental or <br />Records concerning the assignment, request and <br />lease agreements.* <br />usage of agency assets. May include mileage and <br />check out logs, fuel consumption reports, facility <br />b) Destroy in office remaining records after 1 year. <br />reservation requests, authorizations and similar <br />records relating to the assignment and use of agency <br />owned property. <br />19. <br />EQUIPMENT MAINTENANCE, REPAIR AND <br />a) Destroy in office records documenting routine inspections, <br />INSPECTION RECORDS <br />janitorial cleaning and maintenance of equipment after 1 <br />Records documenting the maintenance, repair and <br />year. <br />inspection of agency -owned equipment. <br />b) Retain for life of equipment records documenting all other <br />See also GRANTS item 27, page 7. <br />equipment maintenance and repairs. <br />20. <br />FACILITY ACCESSIBILITY FILE <br />Destroy in office after 5 years.* <br />Records concerning compliance with the Americans <br />with Disabilities Act (ADA). May include survey of <br />county buildings to determine accessibility to the <br />physically handicapped, federal regulations, proposals <br />for implementing the act, correspondence, including <br />e -mail resolutions, and solutions to access problems. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 105 <br />