Laserfiche WebLink
*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 107 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />26. <br />GRANT PROPOSALS <br />a) Transfer records concerning approved grants to GRANTS <br />Proposals submitted for grants. File may include <br />item 27, page 7 if approved. <br />applications, correspondence, including email, and <br />other related records. <br />b) Destroy in office rejected or withdrawn grant proposals <br />when administrative value ends. j <br />Agency Policy: Destroy in office after <br />27. <br />GRANTS <br />a) Destroy in office records relating to specific non - continuing <br />09 NCAC 03M.0703 <br />Records concerning approved federal, state, and <br />grants 5 years after termination or when released from <br />private grants. May include applications, reports, <br />audit.* <br />records of equipment purchased with grant funds, and <br />all relevant programmatic records <br />b) Destroy in office yearly records relating to specific <br />continuing grants 5 years after annual financial report is <br />See also GRANTS: FINANCIAL item 30, page 18. <br />filed. <br />c) Destroy in office records not relating to a specific grant or <br />to grants not funded after 1 year. <br />28. <br />HISTORIES FILE (AGENCY AND EMPLOYEES) <br />a) Retain records with historical value permanently. <br />29 CFR 1602 (1992) <br />Records concerning the history of the organization and <br />its employees. May include published and <br />b) Destroy in office remaining records when superseded or <br />unpublished histories, biographical data, photographs, <br />obsolete. <br />newspaper clippings, and other related records. <br />29. <br />INDEX FILE <br />Destroy in office when superseded or obsolete. <br />Listing of where specific information can be found. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 107 <br />