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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 108 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />30. <br />INSURANCE AND LIABILITY WAIVERS <br />Destroy in office 6 years from date of termination or <br />settlement of all claims.* <br />31. <br />LEGISLATION AND REGULATORY RECORDS <br />Destroy in office when administrative value ends. j <br />Notices and copies of proposed or adopted state or <br />Agency Policy: Destroy in office after <br />federal legislation or regulations affecting the agency. <br />32. <br />LOST AND STOLEN PROPERTY REPORTS <br />Destroy in office after 3 years.* <br />Includes reports of vandalism. <br />33. <br />MAILING AND DISTRIBUTION RECORDS <br />a) Destroy in office Sunshine Lists when superseded or <br />Comply with applicable <br />Includes mailing and meeting notification lists, <br />obsolete. <br />provisions of G.S. §132 - <br />Sunshine Lists and related documentation of <br />1.13 regarding <br />transactions with the U.S. Postal Service or private <br />b) Destroy in office all other records when administrative <br />confidentiality of <br />carriers. <br />value ends.'] <br />electronic mailing lists. <br />Agency Policy: Destroy in office after <br />34. <br />MANAGEMENT STUDIES <br />a) Retain records with historical value permanently. <br />Internal studies by administrators and staff <br />throughout all agency offices. File may include <br />b) Destroy in office remaining records when superseded or <br />studies, surveys, statistical reports, memoranda, cost <br />obsolete. <br />analysis, projections, problem solving and comparable <br />data that examine any aspect of the agency <br />administration. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 108 <br />
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