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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 109 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />35. <br />MINUTES AND ATTACHMENTS (STAFF MEETINGS) <br />a) Retain records with historical value permanently. <br />G.S. § 143- 318.10(c) <br />Minutes of meetings including all referenced and <br />attached documentation. <br />b) Destroy in office remaining records when administrative <br />value ends. j <br />Agency Policy: Destroy in office after <br />36. <br />MOTOR VEHICLE RECORDS <br />Destroy in office after disposal of vehicle. <br />Records on each vehicle showing make, model, <br />original cost, mileage, and cost of operation. <br />37. <br />ORGANIZATION RECORDS <br />a) Retain records with historical value permanently. <br />Includes organizational charts, reorganization studies <br />and similar records describing the arrangement and <br />b) Destroy in office all other copies when superseded or <br />administrative structure of the agency. <br />obsolete. <br />38. <br />PARKING FILE <br />Destroy in office when superseded or obsolete. <br />Records concerning staff parking assignments. <br />39. <br />PLANNING AND DEVELOPMENT FILE <br />a) Retain records with historical value permanently. <br />Records documenting the formulation, planning and <br />adoption of policies, procedures and functions of the <br />b) Destroy in office remaining records when administrative <br />agency and /or its departments. <br />valve ends.'] <br />Agency Policy: Destroy in office after <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 109 <br />
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