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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 10 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 110 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />40. <br />PROJECTS FILE <br />a) Retain records with historical value permanently. <br />Includes project correspondence, including email, final <br />reports, specifications and contract documents, <br />b) Destroy in office remaining records 3 years after <br />notices to proceed, cost estimates, change orders, <br />completion of project. <br />performance and payment bonds and similar <br />documentation. <br />41. <br />PUBLIC RECORDS DISCLOSURE FILE <br />Destroy in office 2 years after resolution.* <br />Formal requests submitted by persons seeking access <br />to agency records. <br />42. <br />PUBLICATIONS RECEIVED <br />Destroy in office when superseded or obsolete. <br />Includes books, magazines, periodicals, pamphlets, <br />brochures, bulletins, journals and newspapers, <br />whether printed or electronic. <br />43. <br />RECORDS MANAGEMENT FILE <br />a) Retain records concerning the final disposition of records <br />Includes correspondence, including email, with state <br />permanently. <br />and /or federal agencies, records disposition <br />documentation and copies of records retention and <br />b) Destroy in office remaining records when superseded or <br />disposition schedules. <br />obsolete. <br />44. <br />REFERENCE (READING) FILE <br />Destroy in office when superseded or obsolete. <br />Subject file containing informational copies of records <br />organized by areas of interest. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 10 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 110 <br />