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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 1 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 112 <br />STANDARD -1: ADMINISTRATION AND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />47. <br />REQUISITIONS FILE <br />Destroy in office after 1 year. <br />Requests for payment of parts and inventory items. <br />48. <br />RESEARCH AND STUDIES FILE (ADMINISTRATIVE) <br />a) Retain records with historical value permanently. <br />Includes feasibility studies, planning and land use <br />studies, transportation system plans, and similar <br />b) Destroy in office remaining records when administrative <br />documents and supporting records with potential <br />value ends.'] <br />long -term value. <br />Agency Policy: Destroy in office after <br />49. <br />SURPLUS PROPERTY FILE <br />Destroy in office 3 years after disposition of property.* <br />50. <br />TELEPHONE USAGE LOGS AND REPORTS <br />Destroy in office when administrative value ends.'] <br />Agency Policy: Destroy in office after <br />51. <br />TRAVEL REQUESTS <br />Destroy in office after 1 year.* <br />52. <br />VEHICLE MAINTENANCE, REPAIR, AND INSPECTION <br />a) Destroy in office after 1 year records documenting routine <br />RECORDS <br />inspections, janitorial cleaning and maintenance of <br />Records concerning the maintenance, repair and <br />vehicles. <br />inspection of county owned vehicles. <br />b) Retain records for life of vehicle documenting all other <br />See also GRANTS item 27, page 7. <br />maintenance and repairs. <br />53. <br />VEHICLE REGISTRATION CARDS <br />Retain in vehicle until superseded. <br />North Carolina registration cards for vehicles in the <br />county fleet. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 1 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 112 <br />
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