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CABARRUS COUNTY 2012 APPRAISAL MANUAL Intent of a Deed Property shall be transferred or split exactly as it is described in the deed. However, minor typographical errors in a deed can be overlooked as long as the intent of the deed is clear. If the intent is not clear, then that deed shall be held until a correction deed is recorded. For example, if the grantor owns lot 125 of XYZ subdivision and a deed is recorded from that grantor for lot 25 of that subdivision, staff shall research the situation. If we find that the grantor actually owned lot 125, the mailing address and prior deed reference reflect lot 125 and the grantor never owned lot 25, then it would be obvious that lot 25 was a typographical error omitting the "1" and they intended to transfer lot 125. The attorney and owner shall be notified of this error, but for our purposes we shall transfer lot 125 to the new owner. Another example would be if one of the deed calls is reversed, as long as we can determine what property is to be conveyed, the deed shall be mapped /transferred. If a deed comes through for lot 5 of ABC subdivision as recorded in map book 105 / page 1, and that plat is a different subdivision owned by the grantor, the intent would not be clear because the grantor owns both parcels and either could be correct. This parcel would not be transferred until a correction deed is recorded. For this section, staff shall use it's best judgment to determine if an error is minor enough to transfer the property or if a correction is necessary. Property Mapping Basics Each parcel shall be mapped in GIS according to the metes and bounds description on the original deed or plat. In the event of a conflict in a legal description, the following order should be precedence: ✓ Right of Possession ✓ Senior Right (which property /description was done first) ✓ Location of a natural monument ✓ Location of a man made monument ✓ Adjoining Owners ✓ Direction and Distance ✓ Area ✓ Coordinates When mapping parcels, there should be no overlaps or gaps between parcels. Gaps should be resolved via deed research to determine who owns the land between parcels if the parcels do not share a common line. Overlaps should be resolved via senior rights. Plats A plat is to be mapped at the time it is recorded and a separate parcel number assigned to each lot and section of common open space. In order for the plat to be mapped, the owner of record must be the owner of all of the land shown on the plat and must have signed the plat as the owner. In the case of a company owning the property, it must be signed by an authorized representative of the company in their official capacity, not as an individual. If the land shown in the plat is comprised of different tracts owned by multiple different people /entities, then the plat must be held until a deed is recorded putting the land in the names that match the owners cited on the plat. When revisions to a lot or plat are recorded that change lot lines /sizes /etc, the affected parcel(s) shall be updated accordingly so long as the owner cited on the plat is still the owner of record. CLaRIS and GIS shall be updated to show the new plat reference as the primary reference. When revisions change something other than the lots, such as a plat that is recorded after the original to show the edge of pavement, location of utilities, etc, then that plat shall be shown in CLaRIS as an additional plat reference. The newest plat that actually shows /creates /modifies the parcel(s) in question shall be shown as the primary plat reference in GIS and CLaRIS. Correction Deeds Per North Carolina N.C. gen. stat. SEC. 47 -36.1, a correction deed can only correct "obvious typographical or other minor error in a deed ". This means that a correction deed can correct a misspelling of a person's name, plat reference, etc. "Un- recording" a parcel, transferring a different parcel than on the original deed, adding or deleting parcels to a deed, changing the grantee, etc are not minor errors and a new deed shall be recorded in order to change the listing. Cabarrus County — 2012 Revaluation LAND RECORDS 3-3 Attachment r®f G -3 Page 289