AG 2011 09 19 - Laserfiche WebLink

Home Browse Search

CABARRUS COUNTY 2012 APPRAISAL MANUAL GIS Procedures All parcels shall be represented by one or more parcel polygons in GIS. This includes condominiums that should be represented as a small square polygon within the polygon of the parcel of land that the condominium is situated upon. All parcels shall annotate parcel dimensions for all lines in parcels 5.0 acres or smaller and road frontage for parcels larger than 5.01 acres in accordance with the North Carolina Land Records Management Program's Technical Specifications for Base and Cadastral Maps In addition, side and back line dimensions shall be annotated for parcels 5.01 acres or larger unless it is comprised of many small but separate calls such as the run of a river or stream, in which case those dimensions may be omitted. No dimensions are required for condominium polygons. Attributes shall be populated as prescribed by the current GIS data model. Easements shall be drawn in one of three categories: ingress /egress, utility, or other /misc. with the latter used for drainage easements, greenway easements, and matters of that nature. CLaRIS Procedures & Data Entry Standards A. Abbreviations All data entered in the Land Records Map Card database shall be in compliance with the Abbreviation Standards Appendix A of this document. B. Names • All names are to be entered Last Name first, then First Name. It does not matter if it is entered in upper or lower case, the system will automatically change it to upper case when you save the record. No comma "," is to be used. Additionally, if initials are on the deed such as "A.T. Smith", the initials are to be separated with a space and no periods are to be used. Example: DOE JOHN Example: SMITH A T • If the property is owned by a married couple and no tenancy is specifically cited, then it reverts to Tenancy by the Entirety. In this scenario, both names can be put on the same line but the last name must be entered for both. They are to be separated by an ampersand " &" and the designation of Husband and Wife cited on the deed is to be abbreviated in parenthesis "(WF)" or " (HSB)" at the end of the line. This holds true even if the last names are different but they are married. Example 1: If the deed says "John Doe and wife Jane ", then it is to be keyed as: DOE JOHN & DOE JANE (WF) Example 2: If the deed says "Jane Doe and husband John', then it is to be keyed as: DOE JANE & DOE JOHN (HSB) Example 3: If the deed says Jane Doe and husband John Smith, then it is to be keyed as: DOE JANE & SMITH JOHN (HSB) The reason for this is so that ownership as tenancy by the entirety can be shown on one line with the ownership being 100% for the two of them. It is also so that both names can be queried. • If the property is owned by more than one person and they are not married or tenancy is specified other than Tenancy by the Entirety, each owner is to be placed on a separate line with the appropriate percent of owner associated with it. If after research by the Land Records Department, the percent of ownership cannot be determined or is in dispute, than "0 1 /o' shall be entered for the uncertain line and comments should entered into that line's COMMENTS field. That line should also be flagged as CURRENT OWNER = YES if appropriate. • A Life Estate holder / Life Tenant shall be designated by adding "(1-17 EST)" after their name(s) to signify that they are the holder of the lifetime rights. The Remainderman shall be designated by adding "(REM)" after their name. Life Tenants and Remaindermen are to be on separate lines and both shall be designated as CURRENT OWNER = YES with 0% interest. If there are multiple Life Estate holders, they can all be put on the same detail line. If there are multiple Remaindermen, they also can be put a line together as long as the Life tenant is still alive. Example: DOE JOHN & DOE JANE (WF) (LF EST) DOE JAMIE (REM) When a Life Estate holder passes, the property is to be keyed as a transfer to the Remainderman on a separate line or lines if multiple Remaindermen exist using the same deed reference that designated the Life Estate /Remaindermanship, flagging it as the current owner. Percent of ownership should be changed from 0% to the appropriate percentage. The former Life Estate. Cabarrus County — 2012 Revaluation LAND RECORDS 3-4 Attachment r®lt G -3 Page 290