AG 2011 09 19 - Laserfiche WebLink

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(c) Parks and Recreation will be responsible for performing all inspections and monitoring of maintenance and repair needs on school park sites and will report needs via the School Dude Program to assure work is being completed in a timely fashion. 6. DEPARTMENT EMPLOYMENTIDIRECTOR OF SERVICES The Department shall be under the control and supervision of the Director. The Director will report directly to the Superintendent of the Cabarrus Board ( "Cabarrus Superintendent ") until such time that the County consolidates its maintenance and repair services into the Department. If County consolidation occurs, the Boards and the County will reevaluate the reporting requirements of the Director at that time. (a) The Director will provide written reports to the Cabarrus Superintendent and the Kannapolis City Schools superintendent at least once per quarter. In the event the Director resigns, retires or is terminated, the Superintendents of the Cabarrus and Kannapolis Boards will appoint a new Director who is mutually satisfactory to the County and the Boards. (b) The Cabarrus Board will provide the Director with an enumeration of his responsibilities, including without limitation, monitoring all services set forth as well as services provided under any contract with third parties. 7. ANNUAL MAINTENANCE AND REPAIR PLAN The Director is responsible for conducting a survey of the School Facilities and shall use this survey in preparing an annual Maintenance and Repair Plan (the "Plan ") which covers the School Facilities and all responsibilities set forth herein, as well as the status of completing those responsibilities as of the date of the Plan. The Plan will contain the proposed Services schedule and budget for the upcoming fiscal year and shall prioritize all School Facilities repair projects. The Director will present the Plan to the Superintendents for the Boards as part of the "Budget Approval Process" each year of this Agreement. The Plan must receive approval by the Superintendents. The approved Plan will then be presented as a component of the school budget request to the County Manager and the County Board of Commissioners as part of their Budget Approval Process each year. 8. MAINTENANCE/REPAIRS FACILITIES IMPROVEMENTS ONLY — SCHOOL PARK FACILITIES (a) The intent of this Agreement is for general maintenance and repairs of current school /park sites only. No expansions or total replacement of any capital improvements will occur without written agreement of the County and the respective Board prior to work being performed. In some instances, it may be prudent to order the replacement of a facility element, instead of general maintenance or repairs; therefore, the respective parties may elect to order total replacement of a facility item, such as an HVAC unit, fence or roof. (b) All athletic game and initial field preparation, such as installing home plates, marking dust/paint, pitching rubbers, bases, and infield dirt will be performed by others (volunteer athletic associations or City/County parks and recreation departments) and is not within the scope of this Agreement. 9. FUNDING Implementation of this Agreement is contingent upon the County Board of Commissioners allocating to each Board respectively, for each fiscal year this Agreement is in effect, a minimum of $1,355.00 per pupil in each Board's school system, based upon the per pupil (state certified projected attendance "ADM Numbers ") allocated to each Board. During each year this Agreement is in effect, the Boards will each contribute to the Department funds for the Services (the "Fund "). However, in the event the County merges its maintenance and repair staff into the Department, the County and the Page 4 of 7 Attachment number 1 F -2 Page 53