AG 2011 09 19 - Laserfiche WebLink

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Boards will, at that time, reevaluate the basis for allocation ofcontributions among the Parties. "rile Fund will be used exclusively by the Department to provide the Services, including Department payroll. Subject to those conditions contained below, each fiscal year the Fund will receive allocations from each Board based upon a per pupil amotr►nt agreed upon by the Parties, multiplied by the number of pupils in each Board's school system. In each fiscal year, each Board shall pay to the Fund that amount equal to the per pupil annount agreed to by the Boards each fiscal year, multiplied by the ADM Number of pupils in their respective school systems. Kannapolis' payment contribution to the Fund shall include the same per pupil amount for each pupil who resides in Rowan County. � h Fmd allocations iron' each Board will be divided into the following categories: (a Grounds and Ma S ervices . Por each fiscal year of this Agreement, the amount allocated to the Fund for Grounds and Maintenance Services shall be a minimum of $1,532,584.00. W 3ased upon the ADM Numbers of 29,268 (87.8 %) students in the County Schools and 4,067 (12.2 %) students in Kannapolis City Schools that reside in Cabarrus County for tite 2011 -2012 school year, the Cabarrus Board shall allocate a nnininnum of }0 and the Kannapolis Board shall allocate a 1 X43, 7O.fX� mininuun of $238,864.00. T neT coritrrbutions of each Board may increase in subsequent years, but in no event will it fall below the minimum amount established herein (b) Buildin and Facilities For each fiscal year of this Agreement, the amount allocated to the Fund for Building and Facilities Services shall be a minimum of $6,564,958.00. Based upon the ADM Numbers of 29,268 (87.8 %) students in the County School and 4,067 (12.2 %) students in Kannapolis City Schools that reside in Cabarrus County for the 2011 -2012 school year, the Cabarrus Board shall allocate a minimum of $5,541,763.00 and the Kannapolis Board shall allocate a minimum of $1,023,195.00. Furthermore, the Boards and the County agree that: (i) in the event square footage in School buildings increases, the Board and the County will reevaluate the finding needs for the Buildings and Facilities Services, taking into consideration such increased square footage, regardless of whether ADM Numbers increase, and (ii) in the event the County consolidates its maintenance and repair staff into the Department, the Boards and the County will at that time, reevaluate the method used for determining funding contributions of each Party, taking into consideration square Footage and traffic considerations among other items. (c) Schedule The attached Schedule I also sets forth total School Facility building space and total School Facility grounds, which shall be amended from time to time to incorporate changes in such figures. (d) School Park Fa cilities. Implementation of this Agreement is contingent upon the Cabarrus County Board of Commissioners allocating funds in each fiscal year's Annual Budget. This allocation will be utilized exclusively for maintenance and repairs to School Park Facilities on Cabarrus County Schools and Kannapolis City Schools sites. The Cabarrus County Schools Director of Finance will maintain the Fund and a report will be issued quarterly showing all disbursements. Parks and Recreation will be provided the account balance and other details regarding this account at any time upon request. If the cost of repairs on any individual work order exceeds $2,000.00, the Director will notify the Director of Parks and Recreation. Once the remaining budget balance reaches $5,000.00 or less, the Director will advise the Director of Parks and Recreation so that additional funds can be requested if needed prior to the end of the fiscal year. 10. ACCOUNTING The Cabarrus Board Finance Department will be responsible for establishing flour separate internal accounting categories and will keep separate records for the announts spent for Services provided to each of the Cabarrus Board and the Kannapolis Board with regard to Building and Facilities Services and GPOmnds and Maintenance Services. Within thirty (30) days after the Page 5 of 7 Attachment number 1 F -2 Page 54