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maybe transferred either to the same program or to EDTAP or RGP. Note that the annual ROAP Report form has been revised to include a Regional Transfer of Funds form and a Regional Receipt of Funds form to document any transfer or receipt of ROAP funds between and/or among member counties of the regional transportation system. The regional transportation systems that are eligible for this additional flexibility are: • Albemarle Regional Health Services (Inter-County Public Transportation Authority) • Choanoke Public Transportation Authority • City of Rocky Mount (Tar River Transit) • Craven County (Craven Area'Rural Transit System) • Kerr Area Transportation Authority • Randolph County Senior Adults Association, Inc. (Randolph County Regional Coordinated Area Transit System) • Yadkin Valley Economic Development District, Inc. (Yadkin Valley Public Transportation) • Western Piedmont Regional Transit Authority Matching Other Grant Programs ROAP funds may be used as matching funds for other grant programs such as Section 5310 -Elderly Individuals and Individuals with Disabilities, Section 5311 -Non-urbanized Formula Program, Section 5316 Job Access and Reverse Commute (JARC) Program, and Section 5317 -New Freedom Program. I. Monitoring and Evaluation ROAP services should be routinely monitored to determine whether they are meeting program objectives. The program should also be routinely evaluated to verify that funds are being spent on allowable expenditures, the eligibility of service recipients is being properly documented, and sub-allocated funds will be expended by June 30, 2009. J. Reporting Requirements There will be an annual ROAP Report for the grant cycle FY09. The county will be required to report trip and expense data associated with the Supplemental ROAP funds separately from the data reported for formula ROAP funds. This information may be due in advance of the annual report to NCDOT due to legislative reporting requirements. The County Finance Officer must certify and sign this annual ROAP Report as it identifies the amount of unexpended funds to be returned to NCDOT. Based on this report, counties are invoiced for any unexpended funds for the given fiscal year. Upon receipt of the invoice for unexpended funds, the finance officer shall immediately reimburse NCDOT. The county may find it useful for agencies that have been sub-allocated ROAP funds to provide monthly or quarterly reports of the expenditure of funds and number of trips provided. Close monitoring by the fmance officer is highly recommended in order to ensure appropriate and maximum utilization of all program funds. It is the responsibility of the finance officer to: • Record the receipt of ROAP grant funds in a manner that will disclose the source and the purpose/program to which the funds belong, together with evidence of deposit in a financial institution; • Ensure that ROAP funds and-any interest earned on the funds are expended far eligible program expenses, that services are provided to eligible persons, and that written documentation that supports the expenditures is maintained for at least five years; • Advise any sub-recipients of the source of the funds, specific program requirements, eligible program expenses and reporting requirements; • Include ROAP funds received and expended in its annual independent audit on the Schedule of Expenditures of Federal and State Awards and identify any of the funds passed through to other agencies; • Complete and submit the anrual ROAP report; and • Return unexpended ROAP funds as invoiced by NCDOT. cc~~ G' -off.