AG 2008 07 21 - Laserfiche WebLink

Home Browse Search

K. Program Auditing The Public Transportation Division (PTD) is responsible for providing sufficient program monitoring and oversight to ensure that the state funds are used for the intended purpose. PTD has historically relied upon annual reporting information that identifies the number of passenger trips, other services, and expenditures by program. The department's External Audit Branch compares information in this report to the ROAP expenses reported in the counties annual independent audit report. NCDOT's External Audit Branch has begun on-site audits of ROAP expenditures. This requires meeting with the county finance officer to obtain documentation of costs reported to NCDOT in the annual reporting form. Common areas of deficiency include inadequate documentation of passenger eligibility and trips. Both EDTAP and EMT programs serve specific populations. Without documentation of eligibility, i.e. elderly or disabled, the auditor cannot determine if the rider met the program eligibility criteria that would allow the trip to be charged to the program. In addition, documentation of trips reported to NCDOT must be retained for up to rve years following submittal of annual ROAP reports. The inability to document trips charged with driver manifests, gasoline receipts, or any invoices associated with costs charged to the program would be considered ineligible expenses. The county will be invoiced for any undocumented costs. II. Program Guidelines Elderly and Disabled Transportation Assistance Program Formula Allocated and Supplemental Funds Description The EDTAP, originally enacted by legislation in the 1989 Session of the North Carolina General Assembly, provides operating assistance funds for the transportation of the state's elderly and disabled citizens. This transportation assistance allows the elderly and disabled to reside for a longer period in their homes, thereby enhancing their quality of life. Allocation Formula The following formula was used to determine the county allocation of the funds available: • 50% divided equally among all counties; • 22 %z % based upon the number of elderly (60 years or older) residents per county as a percentage of the state's total elderly population; • 22 '/z % based upon the number of disabled residents per county as a percentage of the state's total disabled population; and • 5% based upon a population density factor that recognizes the higher transportation costs in rural, sparsely populated counties. Eligibility Criteria For the purposes of EDTAP, an elderly person is defined as one who has reached the age of 60 or more years. A disabled person is defined as one who has a physical or mental impairment that substantially limits one or more major life activity, an individual who has a record of such impairment, or an individual who is regarded as having such impairment. Certification of eligibility will be the responsibility of the county. l)" - oL