AG 2007 06 18 - Laserfiche WebLink

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8. Reversion of Unexpended Funds: Any unexpended contract funds shall revert to the Division upon termination of this Contract 9. Conh•acts: The Contractor has the responsibility fo ensure that all sub-contractors, if any, provide all informatiar necessary to permit the Contractor to comply with the standards set forth in this Contract. 10. Reporting Requirements: The Division has determined that this is a contract for financial assistance, and therefore is subject to the reporting requirements described on the attached Notice of Certain Reporting and Audit Requirements, Attachment F. 11. Payment Provisions: Upon execution of this contract, the Contractor may request and, upon approval by the Division, receive an advance of no more than rive months' operating expenses plus start-up expenses if approved by the Division. The advance for start up expenses is lim iced to the amount to be expended within the two-month period. Monthly payment shall be made based on actual expenditures made in accordance with the approved budget on file with both parties and reported on the montlily expenditure report submitted by the Contractor. The original expenditure report shall be submitted to the Division Conh•Rct Administrator. The Deparhnent of Health and Human Services' Controller's Office .will analyze the cash needs ofthe Contractor no less often than every three months. Ifthe Deparhnent determines that the advance exceeds the financial needs of the Contractor based on actual monthly expenditures, the excess advance will be reduced from a subsequent month's expenditure report/reimbursement. Any State funds advanced to the Cauractor must be returned or settled no later than June 18 ofthe year in which this contract terminates or the Conhactor may request that the outstanding advance of State funds be deducted from the May expendihu•e report to be reimbursed during June. [fthe expendihu•e report is not sufficient in amount to cover the advance settlement, a check representingthe difference must be attached to the report. The Division must receive this report no later than June 18. The Contractor shall have up to 45 days for close out ofnon-State funds, completion and subm fission of the final monthly expenditure report related to this contract period. The Division shall have ho obligation for payments based on expenditure reports submitted later than 45 days after termination or expiration ofthe contract period. However, if federal funds have been approved for an advance, any excess or unearned federal funds advanced must be returned to the Division no later than the expiration date of the contract or settled with the submission of the final expenditure report. If this contact is terminated prior to the end of the contract period, the Contractor is required to settle or return any State funds advanced within 60 days of the termination date or June I B, whicheveroccurs first. Ifthe contract extends beyond June 30, a settlement of state funds can be made during the subsequent month ofJuly and settlement of these State funds must occur at the end ofthe conh•act period, or by June 18 of the following year, whichever occurs first. All payments are contingent upon fiord availability. 12. Contract Administrators: All notices permitted or required to be given by one Patty to the other and all questions about the contract from one Party to the other shall be addressed and delivered to the other Patty's Contract Adminish•ator. The name, post office address, sheet address, telephone number; fax number, and email address ofthe Parties' respective initial Contract Adminishators are set out below. Either Party may change the name, post office address, sheet address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other Parry. Fm• the Division: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Lawrence D. Wilson, Director Lawrence D. Wilson, Director Office of Economic Opportunity Office of Economic Opporhmity 2013 Mail Service Center 222 N. Person Street Raleigh, NC 27699-2013 Raleigh, NC Zip 2760! Telephone: (919) 715-5850 Fax: (919) 715-5855 Email: Lawrence.Wilson ncr' aiLnet DHHS (General Terms and Conditions) (Local Government) (03/07) ~ - ~'