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Finally, there are a few index books without year ranges that comprise the oldest records in the County. These books appeaz to have all grantor and grantee information in the same books. These books are in the more traditional sub-break version of books. These books are bound, but we will be able to scan them with overhead scanners that do not impact the books. For each of the index types, the retrieval screen will allow the searcher to type in book and page information and the image will display (if it has been digitized).t After completing the review of any desired images, the user will close the imaging window and, be returned to the same indexing search result screen. This system will be integrated into your current public retrieval to allow searchers to access all of this data from the same computer system currently in your vault. The cost for this conversion will include the following: • Scanning he books on site • Keying the name index database for the 1968-1982 time period • Creation of programs to facilitate searchable access to the data (all index books have some variation in the subsection numbering) Creation of programs that allow the linking to images described above (assuming that digital images aze available) Verification of all images at our location • Verification of all index entries and all images on site (comparing to the original) Installation of programs including the upgrade of equipment if necessary Training of your staff and the public on the use of the system Creation of software for remote access to this indexing data over the Internet (including any custom modifications if necessary) L an S stems has Based on my survey of the indexing books in your office, og y calculated the cost ,'for these projects: Our nornal cost for this type, of conversion, including all of the softwaze modifications and verification steps is $2650.00 per grantor book and $2200.00 per grantee book. In addition, for the index books in alphabetical order, there is an aiiditional fee for the keying of the names. These costs are based on books containing d certain ntunber of images and subsections. For certain time periods in your history, the books are considered smaller than the books for which the pricing is based. Your price6 have been modified to reflect the effective number of books. To aid in your review, I Ifave included the actual number of books and the effective number of books for each time period as follows: • January 1, 1968 to December 31, 1982 (6 Grantor Books -Effectively 4.5 books): $11,925.00 plus keying fee of $2,400.00 = $14,325.00 • January 1, 1968 to December 31, 1982 (6 Grantee Books -Effectively 4.2 books): $9,240.00 plus keying fee of $2,000.00 = $11,240.00 o !Total for 1968-1982: $25,565.00 ' For periods of your history with separate Deed and Deed of Trust books, the user will also be able to choose book type. ~' ~ O