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CABARRUS COUNTY CONTRACT ADMINISTRATION POLICY (THE "POLICY") PURPOSE AND OVERVIEW: This Policy is intended for internal use of the County only and is not intended to infer benefits to nor is it to be relied upon by parties contracting with the County. Such parties are encouraged to seek advice from their own legal counsel. Due to the rapid growth and increasing complexity of County operations, it is important to establish a Policy that: (1) organizes and catalogs all obligations and rights involving the County; and (2) insures that all federal, state and local laws, rules, regulations and ordinances with regard to County contractual obligations and rights have been met. The purpose of this Policy is to establish the criteria for documenting all County obligations, liabilities and rights with regard to other parties and to create and maintain an efficient and uniform process in the administration of these responsibilities. This Policy will ensure that such matters are handled in a manner that is consistent with excellence in the stewardship of County funds. Adherence to this Policy will also ensure that County purchasing and other applicable policies are complied with and will help ensure that the County obtains the most proficient and cost efficient product and/or service providers. A goal is to consolidate contracts when appropriate in order to reduce paper flow and administrative costs. GENERAL POLICY GUIDELINES: 1.) Written Agreement Required. Except for emergency situations, as designated by the County Mauager, any consideration of any kind given by or to the County must be subject to a written agreement that reasonably sets forth the responsibilities and rights of the parties to the agreement. "Consideration" includes but is not limited to; services, money, personal or real property and time donations-anything of value given by one or both parties to the other. 2.) Review and Approval. All County contracts must be reviewed or prepared by the County Attorney. This requirement may only be waived in writing by the County Attorney, County Manager or Deputy County Manager. 3.) Mandatory Contract Terms. Certain standard terms must be included in all County contracts: (i) Pre-Audit Certificate. If the contract requires expenditure of County funds, it must be pre-audited and contain a pre-audit certification signed only by the County Finance Director or Deputy Finance Director. This clause shall read: "This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. " f=-1