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AG 2006 08 21
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AG 2006 08 21
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Last modified
8/24/2006 1:40:13 PM
Creation date
11/27/2017 11:33:43 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
8/21/2006
Board
Board of Commissioners
Meeting Type
Regular
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<br />CABARRUS COUNTY CONTRACT ADMINISTRATION POLICY <br />(THE "POLICY") <br /> <br />PURPOSE AND OVERVIEW: <br /> <br />This Policy is intended for internal use of the County only and is not intended to infer <br />benefits to nor is it to be relied upon by parties contracting with the County. Such parties <br />are encouraged to seek advice from their own legal counsel. <br /> <br />Due to the rapid growth and increasing complexity of County operations, it is important <br />to establish a Policy that: (1) organizes and catalogs all obligations and rights involving <br />the County; and (2) insures that all federal, state and local laws, rules, regulations and <br />ordinances with regard to County contractual obligations and rights have been met. The <br />purpose of this Policy is to establish the criteria for documenting all County obligations, <br />liabilities and rights with regard to other parties and to create and maintain an efficient <br />and uniform process in the administration of these responsibilities. This Policy will <br />ensure that such matters are handled in a manner that is consistent with excellence in the <br />stewardship of County funds. Adherence to this Policy will also ensure that County <br />purchasing and other applicable policies are complied with and will help ensure that the <br />County obtains the most proficient and cost efficient product and/or service providers. A <br />goal is to consolidate contracts when appropriate in order to reduce paper flow and <br />administrative costs. <br /> <br />GENERAL POLICY GUIDELINES: <br /> <br />1.) Written Agreement Required. Except for emergency situations, as designated by <br />the County Mauager, any consideration of any kind given by or to the County must <br />be subject to a written agreement that reasonably sets forth the responsibilities and <br />rights of the parties to the agreement. "Consideration" includes but is not limited to; <br />services, money, personal or real property and time donations-anything of value given by <br />one or both parties to the other. <br /> <br />2.) Review and Approval. All County contracts must be reviewed or prepared by the <br />County Attorney. This requirement may only be waived in writing by the County <br />Attorney, County Manager or Deputy County Manager. <br /> <br />3.) Mandatory Contract Terms. Certain standard terms must be included in all County <br />contracts: <br /> <br />(i) Pre-Audit Certificate. If the contract requires expenditure of County funds, it must <br />be pre-audited and contain a pre-audit certification signed only by the County Finance <br />Director or Deputy Finance Director. This clause shall read: "This instrument has been <br />pre-audited in the manner required by the Local Government Budget and Fiscal Control <br />Act. " <br /> <br />f=-1 <br />
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