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AG 2006 08 21
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AG 2006 08 21
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Last modified
8/24/2006 1:40:13 PM
Creation date
11/27/2017 11:33:43 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
8/21/2006
Board
Board of Commissioners
Meeting Type
Regular
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<br />Subiect: <br /> <br />Purchase Order <br /> <br />Purpose: <br /> <br />Serves as authorization to the supplier to furnish a product or service to the County. <br /> <br />Policy: <br /> <br />It is the County's policy that no Purchase Order is issued without the Purchasing Department first receiving a <br />requisition from the ordering department. <br /> <br />Confirming purchase orders will not be issued to suppliers once an order has been placed by a department <br />without proper authorifation. <br /> <br />The Purchasing Agent, ~r their designee, must authorize all Purchase Ord~rs. <br /> <br />Procedure: <br /> <br />1. The Purchase Order is laser-printed and prepared in the Purchasing Department in triplicate: <br />a. Vendor Copy <br />b. Department Copy <br />c. File Copy <br /> <br />2. The Purchase Order is generated by the computer induding: <br />a. Date Of Order <br />b. Date Required (if applicable) <br />c, Vendor Number, Name and Address <br />d. "Ship To" Address <br />e. "Bill To" Address <br />f. Item Number <br />g. Quantity <br />h. Complete Description (indude reference to bids in this area) <br />1. Account Number to be charged <br />j. Unit Price <br />k. Extended Price <br />1. Total Purchase Order Cost <br />m. Signature of Purchasing Agent <br />n. Signature of Finance Director or Assistant Finance Director for pre-audit purposes. <br /> <br />3. Purchase Orders are processed as follows: <br />a. The P~rchase Order is signed by the Purchasing Agent and Finance Director or Assistant Finance <br />Director. <br />b. Vend?r Copy and Department Head Copy is forwarded to the requisitioning department (the <br />depa~tment should distribute the Vendor Copy to the vendor). Department Head Copy may be <br />retain,ed for the requisitioning department's files. File Copy is retained by Purchasing until closed. <br /> <br />14 <br /> <br />v-~ <br />
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