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<br />Subiect: <br /> <br />Purpose: <br /> <br />Poiicy: <br /> <br />Procedure: <br /> <br />Blanket Purchase Order <br /> <br />Provide an additional purchasing tool for obtaining purchases when the amount of paperwork involved makes it <br />impractical or impossible to use the regular purchase order procedure. <br /> <br />The Purchasing Agent and Department Head shall work together to use this procedure when it appears to be in the <br />County's best interest. <br /> <br />1. The Department Head must make a request to the Purchasing Agent (by requisition) providing the <br />following information: <br />a. Name of Vendor <br />b. Maximum amount anticipated to be purchased during a particular period. <br />c. Names of individuals who shall be permitted to place or pick up orders. <br /> <br />2. The Purchasing Agent will review all requests, and, if in order, will make the necessary arrangements with <br />the vendor. <br /> <br />3. The criteria for determining when this procedure is considered desirable are: <br />a. The department should be the one responsible for maintenance or repairs. <br />b. Monthly expenditures should average $300 or more over a 12-month period. <br />c. The vendors concerned must be willing to cooperate. <br /> <br />4. The B'tanket Purchase Order issued to the vendor will contain such information as: <br />a. Maximum amount that can be ordered during the fiscal year. <br />b. The department and names of personnel authorized to order or pick-up orders. <br />c. All other information that is normally inserted on a purchase order. <br /> <br />Persons who use this procedure should always refer to the purchase order number issued for a particular <br />vendor when placing orders. <br /> <br />15 <br /> <br />+---5 <br />