AG 2004 08 16 - Laserfiche WebLink

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D. FUNDING AND PAYMENT.' 1. The City will provide the County with funds received from HUD for the County's portion of the Program (the "County Project") in accordance with the approved budget for the County's Project(s) (hereinafter "Project Budget") or the actual cost of the County Project, whichever is less. The payment procedure under this Agreement shall be in accordance with the following method: Payment shall be on a reimbursement basis, and upon receipt by the City of a Requisition Form, (which shall be provided by the City) which shall reflect expenditures and incurred expenses by budget line item. The County shall also provide support documentation such as invoices for all expenditures included on the Requisition Form. 2. Request for funds shall be made on a reimbursement basis. Checks will be distributed by mail on Fridays or the next following business day. Requests for checks must be received by 5:00 PM the preceding Friday in order to be processed for the next check run. 3. Payments under this Agreement are limited to those Program funds specified in the Project Budget but, in no event will the total compensation and reimbursement, if any, to be paid hereunder exceed the maximum sum of the County's total allocation. 4. The County may use Program funds to pay for reasonable County Project operating expenses and necessary costs, such as salaries, wages, benefits, employee education, training and travel, rent and utilities, communication costs, taxes and insurance, equipment, materials and supplies. 5. The County shall certify that the match requirement of 24 CFR 92.218- 222, when applicable, will be adhered to, and that non-federal funds in the sum of not less than twenty-five percent of County Project costs shall be expended. 6. The County shall expend non-federal funds as matching contributions in an amount not less than twenty-five percent (25%) of the total Program funds requested for each eligible dwelling unit. Certification of match expenditures will be provided on a dwelling unit-by-dwelling unit basis. This procedure will be followed until the total amount of match funds has been met. E. BUDGET CHANGES AND INELIGIBLE EXPENSES: 1. Except for changes made in accordance with subsection (2) below, any and all alterations in the approved use of budgeted Program funds shall be subject to prior review by the City. 2. Funds may be shifted between line items of the County Project without prior approval of the City only to the extent that such action does not exceed ten percent (10%) of the line item total from which the Program funds are being removed or to which the Program funds are being added. 3. A report of Program fund shifts not requiring prior approval by the City shall be reported in writing to the Deputy Planning Director of the City within three (3) business days after its effective date. 4. Any costs and expenses not covered by the Project Budget, and hence eligible (**Kelly-isn't this supposed to be Ineligible??? MP) for payment from Grant funds, shall be borne entirely by the County.