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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Purchase Order <br /> <br />Serves as authorization to the supplier to furnish a product or service to <br />the County. <br /> <br />It is the County's policy that no Purchase Order is issued without the <br />Purchasing Department first receiving a requisition from the ordering <br />department. <br /> <br />Confirming purchase orders will not be issued to supPliers once an <br />order has been placed by a department without proper authorization. <br /> <br />The Purchasing Agent, or their designee, must authorize all Purchase <br />Orders. <br /> <br />o <br /> <br />The Purchase Order is laser-printed and prepared in the Purchasing <br />Department in triplicate: <br />a. Vendor Copy <br />b. Department Head Copy <br />c. File Copy <br /> <br />The Purchase Order is generated by the computer including: <br /> <br />a. Date of Order <br />b. Date Required (if applicable) <br />c. Vendor Number, Name and Address <br />d. "Ship To" Address <br />e. "Bill To" Address <br />f. Item Number <br />g. Quantity <br />h. Complete Description (include reference to bids in this area) <br />i. Account Number to be charged <br />j. Unit Price <br />k. Extended Price <br />1. Total Purchase Order Cost <br />m. Signature of Purchasing Agent <br />n. Signature of Finance Director or Assistant Finance Director <br /> for pre-audit purposes. <br /> <br />3. Purchase Orders are processed as follows: <br /> <br /> <br />