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523 formulated pursuant to it by the Commiasion Board, the Grantee, agent or entity created hereunder or pursuant to this Ordinance. (2) Each document provided to the County which ie required to be maintained, prepared, filed or submitted under the provisions of this Ordinance or pursuant to it, except those required and designated confidential by the Federal Communications Co~mission is a public document, available for public inspection and copying at the reguester's expense at the County during normal business hours. The charge for such copying shall approximate the cost of mechanical reproduction and shall not include a charge for labor. IX. BOOKS, RECORDS, AND REPORTS 9.1 BOOKS AND RECORDS AVAILABLE TO THE GRANTOR. A. Records. The Grantee shall maintain an office within Cabarrus County, and manage all of its operations in accordance with a policy of totally open books and records. The County shall have the right, following reasonable notice, to inspect at any time durkng normal busieess hours, all books, records, maps, plans, income tax returns, financial statements, service complaint logs, compliance with performance test results and other like materials of the Grantee which relate to the operation of the Franchise and the Ordinance, to such extent as may be necessary to ensure compliance with this Ordinance, the Franchise, or other pertinent provisions Of federal law or regulation. Access to the aforementioned records shall not be denied by the Grantee on the basis that said records contain "proprietary" information. B. Review. Grantee shall permit, upon reasonable notice, any duly authorized representative of the County to examine and copy or transcribe any and all maps and other records kept or maintained by Grantee or under its control concerning the operations, affairs, transactions or property of Grantee to such extent as may be necessary to ensure compliance with this ordinance, the Franchise, or other pertinent provisions of federal law or regulation. If any such maps or records are not kept in the County, or upon reasonable request made available in the County, and if the County shall determine that an examination of such maps or records ia necessary or appropriate to the performance of any of their duties, then all travel and maintenance expenses necessarily incurred in making such examination shall be paid by Grantee. 9.2 REPORTS REQUIRED. The Grantee shall file with the County: A. Regulatory Communications. Upon request, all reports required by the Federal Communications Commission (FCC) including, but not limited to Equal Employment Opportunity (EEO) reports, and all petitions, applications and communications of all types submitted by Grantee to the FCC, the Security and Exchange Commission (SEC), or any other Federal or State regulatory commission or agency, having jurisdiction over any matter affecting operation of Grantee's system shall be submitted simultaneously to the County by delivery to the County Clerk who shall advise interested County departments of such filing. B. System Report. Any revisions to the system "as built" maps shall be filed with the County as available. Upon request, a report setting forth the physical miles of plant construction and plant in operation during the most recent fiscal year shall be submitted to the County. C. Construction Reports. Construction reports shall be sent to the County thirty (30) days after the Franchise is awarded and quarterly thereafter until construction is completed as specified in Section 7.7(A) and (B) of this Ordinance. D. Proof of Performance Tests. Proof of performance test results shall be supplied to the County when sections of the system are rebuilt and thereafter as required in Section 7.8(A) of this ordinance. E. Test Required by County. Tests required by County ae specified in Section 7.8(E) of this Ordinance shall be submitted within fourteen (14) days of notification. F. Change in Service. A report on any change in programming Or service shall be provided to the County thirty (30) days prior to implementation. G. Proof of Bonds and Insurance. Grantee shall submit to the County the required performance bond, or a certified copy thereof, and written evidesoe of payment of required premium, and a certificate of insurance evidencing all policies of insurance required by this Ordinance, or certified copies thereof, and written notice of payment of required premium. B. Financial and Ownership R~ports. The following financial reports for the Franchise area shall be submitted annually to the County: (1) A statement of gross revenues (which may be submitted quarterly in accordance with S 4.15.E) of the system certified by an officer of the Grantee responsible for the System's financial statements. (2) A copy of the annual shareholders' report(s) for Grantee or the