AG 1998 12 21 - Laserfiche WebLink

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Subject: Purpose: Procedure: Purchase Requisition It is the County's policy that a purchase requisition be generated for any purchase with an estimated expenditure of $ 100.00 or more. o The requisition is normally prepared in two copies: a. White - Original or Purchasing copy b. Yellow - Department copy Type or print the requisition providing the following information: a. Date b. Date Needed c. Ship to (specify where delivery is to be made) d. Department contact and phone number e. Authorized Signature (department head or their designeei f. Suggested Vendors g. Quantity h. Description (give full details: make, model, manufacturer, size, etc.) Identify specific projects where applicable. i. Account Number to be charged (refer to Budget or Chart of Accounts) Unit Price (if known) Total Price (extended unit price) Shipping Cost Other Related Costs jo Requisitions are processed as follows: a. The White original is sent to the Purchasing Department and the yellow copy is kept on file in the ordering department. b. Upon receiving the requisition, the Purchasing Department will shop for prices. When a supplier is located, a Purchase Order is issued. If a department prefers to shop for prices on their own, it will be necessary to submit a "Request for Quotations" form (see Appendix A) with the requisition to the Purchasing Department. The requisitioning department will be held accountable for prices it records. It will be assumed that prices have not been shopped if this form is not attached to the requisition. (This applies to all purchase requisitions totaling more than $500.00) c. Once the Purchase Order is issued, the Requisition is filed in the Finance Department by Purchase Order number.