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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Purchase Order <br /> <br />Serves as authorization to the supplier to furnish a product or service to <br />the County. <br /> <br />It is the County's policy that no Purchase Order is issued without the <br />Purchasing Department first receiving a requisition from the ordering <br />department. <br /> <br />Confirming purchase orders will not be issued to suppliers once <br />an order has been placed by a department without proper <br />authorization. <br /> <br />The Purchasing Agent, or their designee, must authorize all Purchase <br />Orders. <br /> <br />The Purchase Order is prepared in the Purchasing Department in <br />four copies: <br />a. Vendor original - White <br />b. Accounting copy - Yellow <br />c. Department Receiving copy - Pink <br />d. Outstanding Purchase Order File - Goldenrod <br /> <br />The Purchase Order is generated by the computer including: <br /> <br />Date of Order <br />Date Required (if applicable) <br />Vendor Number, Name and Address <br />"Ship To" Address <br />"Bill To" Address <br />Item Number <br />Quantity <br />Complete Description (include reference to bids in thi~ <br />area) <br />Account Number to be charged <br />Unit Price <br />Extended Price <br />Total Purchase Order Cost <br />Signature of Purchasing Agent <br />Signature of Finance Director or Assistant Finance <br />Director for pre-audit purposes. <br /> <br />Purchase Orders are processed as followsi <br />a. The Purchase Order is signed by the Purchasing Agent and <br /> Finance Director or Assistant Finance Director. <br /> <br /> <br />