AG 1996 03 07 - Laserfiche WebLink

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Duplication Indexing Discount Reshoot and splice unreadable film $4.00/100 feet $1.75/cartridge box no charge 10% on invoices paid with 10 days no charge $6.00/roll $0.10/index point none no charge Cost Comparison Following is a cost comparison of the two vendors and Cabarrus County Micrographics for processing 240,000 images: Reliable Microfilming, [nc. -- $5,131 Microfilm World -- $7,908 Cabarrus County -- $15,722 Analysis It is clear from the cost comparison that the least expensive option for microfilming of' County documents is outsourcing to Reliable Microfilming, ][nc. However, there are other considerations. Each vendor only achieved about 95% accuracy, meaning about 5% of tlre filmed documents were not readable. The current in-house operation has a 100% accuracy rate. It is important to note that the film must be 100% accurate because the original documents are destroyed after microfilming. Therefore, if you choose to outsource to either vendor it will be necessary for County employees to view all microfilm produced, which will require approximately 480 hours annually, valued at $5,760. Of course, additional employee time would be required for the reprocessing of unreadable documents once identified, but quantification of that time would be difficult. A second consideration is tire quality of the readable images. It was the consensus ofa 7 member committee representing 5 user departments that the highest quality images were produced in-house, £oIlowed by those of Microfilm World, with Reliable Microfihning rated last. A final consideration is the security and confidentiality of documents, particularly those from the Sheriff's Department (a memo f?om the Sheriffregarding this issue is attached). Conclnsion Based on quality and accuracy, the user committee recommended retaining the in-house microfilming operation. Theh' second choice was outsourcing to the high bidder, Microfilm