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A purchase order is a written document used to obligate funds for <br /> purchasu, s [tnd whe~] properly authorized and approved, is the <br /> authority for a vendor to furnish a 9ood or s.?rv2~ce to the County. <br /> <br /> The information from tho purchase order is keyed into the computer <br /> dally as they are received. Onc(, this information <br /> Lund:; are autom.]tically encumbered. <br /> <br /> Purchase orders will be generated dnily by the computer, The forms <br /> will then bo signed by tho Finance Director in accordance with <br /> deneral Statute <br /> <br /> White - Original - Vendor Copy <br /> Yellow - Accounting Copy <br /> ]'ink - Departmental Copy <br /> <br /> The white copy ~ill be returned to the requesting department for <br /> mailing along with the pink copy for tho d(3partment's records. Tho <br /> yellow copy will bo rotaieod by the Finance Department. <br /> <br /> Emergency is defined as "a situation in which the department cannot <br /> i'-:~uc.d. <br /> <br />The department must submit a written requisition marked "EMERGENCY" <br />and an explanation or tho emergency purchase to the County <br />Manaqer's Office. All required document:.: (i.e. bid:], npprovals, <br />etc.) should accompany the requ.tsition. <br /> <br />After the County Manager's Office reviews the purchase order <br />request and verifies that funds are aw~ilable, the requesting <br />depa~-tment will be notified and given a ]3urchaso order number <br />within the same work day. <br /> <br />For weekend, holiday, and overnight purchnses requiring a purchase <br />Manager's Office tho next working day wi[ih documontatio;1 in order <br /> <br /> /0 <br /> <br /> <br />