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· · e · · · · 'compliance. Summarized below are the state's and counties' reaponsib.ilitles: State's Responsibilities {. Inform immediately county directors, chairmen of the county commissioners and county hoards of social services of tbe order and their responsibilities Inr compliance. 2. Monitor ail 1OO county departments of social services for compliance on a quarterly basis beginning July 1, 1982. 3. Develop immediately cost estimmtes and policy concerning penalty payments. 4. Develop by January 1, 1983, a state form for notifying applicants within 20 days of sPecific information needed to process the application. 5. Revise by January 1, 1983, tbe denial notice to explain the good cause pro- vision for holding applications beyond six months. R~vise by January 1, 1983, manual policies to include all provisions of the 7. Develop by February l, 1983, notices to inform applicants about penalty payments. 8.Develop by February t, 1~83, a check writing snbsystem for issuing penalty payments. 9. Revise by January 1, 1983, the reporting instructions for tracking the status Of pending applications. lO. Develop by February 1, 1983, f. iscnl policies and accounnabititv system to track penalty awards and non-receipt of federal financial participation. 11. Prepare by February t, 1983, Dat~ Processing Operations staff to assume additional responsibilities for keying computer forms and inserting and mailing penalty payments. !2. Develop by February 1, 1983, new reporting req~irements to track the period from date of application until benefits or notices are received and to track medically needy cases until the date the deductible is met and the case is authorized. 13. Develop by February l, 1983, method for tracking cases during period in which the state cannot claim federal financial participation for regular benefits due to federal non-compliance on not counting penalty awards as income. 14. Train in 3anuary 1983, county staff on all new policies an~ procedures. Develop by February 1, 1983, tracking procedures at the Disability Determination Section to ensure that decisions on disability cases are not delayed. Counties' Responsibilities i. Validate by 3anuary 21, 1983, whether pending applications comply with all provisions of the Alexander v. }{ill'order. Instructions fur"validation were .... ~' issued in DSS Administrative Letter D-1-83.