BC 1972 10 03 - Laserfiche WebLink

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VIII. FUNCTIONS OF THE EXECUTIVE DIRECTOR: The Executive Director maintains the office of the Commission, coordinates and provides clerical.assistance and research facilities to the Commission and its committees, maintains the records and files of the Commission, assembles and correlates, prepares and disseminates press releases, processes, and on occasion, investigates complaints, maintains contact with other human relations agencies, provides liaison with appropriate organizations, groups and individuals in the community, and in general conducts the day-to-day affairs of the Commission and the various other departments, Boards and ~ Commissions. He provides continuity of the activities of the Comission. IX. MEETINGS: ~ (a) The CommisSion shall meet monthly on the second Wednesday of each month in a place to be designated by the Commission. The Commission may also meet on calls of the Chairman or by a majority vote of the Commission for special or emergency reasons. Notice of the call meeting shall be delivered to the members by mail or telephone. The membership of the Commission is ten (10) and six (6) of the membership constitutes a quorum. (b) Meetings shall be open to the' public. (c) Minutes shall be kept of regular and special meetings and they shall become a part of the official records of the Commission. i copy shall be furnished to each Commission member.. X. CO~4ITTEES: (a) The Commission shall establish an Executive Committee and other committees on a need basis. The Chairman of the Commission shall appoint, from among the Commission membership, a chairman and one member for each committee except the Executive Committee provided hereinafter. (b) The Commission may appoint as needed non-Commission members on standing and ad hoc committees. (c) Each committee shall meet at a time and place designated by its chairman. One more than half the membership of the committee shall constitute a quorum for the purpose of holding a meeting. (d) At each meeting of the Commission, the chairman shall report on activities of the committee since the last meeting of the Commission. These reports shall become a part of the minutes of the Commission. (e) Commission members on standing committees of the Community Relations Commission are appointed for terms expiring December 31st of each year. Each new Chairman of the Community Relations Commission' shall appoint chair- men and Commission members of the respective committees before the first meeting in February of each year. In the event the term of office of the committee chairman expires, and he has not been reappointed to the Commission, he shall, upon the expiration date of his term of office as a Commission mem~ ber, cease to be a member of the committee. XI. DUTIES OF THE C~ITTEES: (a) It is through the various committees that much of the work of the Commission is accomplished in an effort to develop an atmosphere conducive to the best possible community relations. In order to accomplish this, they (1) conduct studies, (2) suggest areas of concern, (3) investigate complaints, and (4) recommend action to the Commission to minimize the areas of conflict and to promote harmonious relations. It is essential that committees be both objective and creative in the performance of their duties. Like the Commission itself, they have no power to enforce or compel, but can act only through consultation, persuasion and moral influence. (b) Each committee shall annually, and not later than December 1st, submit to the Commission via the Executive Director, a report of its activities for the year. This report shall include recommendations regarding the size and scope of activities of the committee and the need for its continuance.