BC 1972 10 03 - Laserfiche WebLink

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XII. EXECUTIVE COmmITTEE: The Executive Committee shall be composed of the chairmm, vice-chairman, secretary and one member at large. The Executive Director shall be an ex- officio member of the Committee without power of a vote. He shall, however, be entitled to participate fully in the discussion on any matter before the Committee. The Committee shall (1) review committee reports and activities to prevent overlapping; (2) prepare the agenda for the Commission meeting; (3) have the power to name such special committees as deemed necessary; (4) represent the Commission in meeting with groups, agencies, and other organi- zations where it is not feasible or practical for'the entire Commission to meet; (5) supervise the activities of the Executive Director; (6) recommend to the Commission the e~ployment of personnel, as needed; (7) prepare an annual budget for the consideration of the Commission and for submission to the Board of Aldermen and the County Commissioners as amended by the Commission; (8) ~ake an annual report to the Board of Aldermen and the County Commissioners on the activities of the committees; (9) represent and speak for the Commission in presenting recommendations or reports of the Commission to other agencies; (10) perform such additional duties as may be prescribed by the Commission. IIII. AGENDA: (a) The items of business to come before the Cabarrus County Community Relations Commission are to be prepared by the Executive Committee and will fall into the following major categories: 1. Report of standing committees. 2./ Complaints from persons or groups who feel that they have been discriminated against or subjected to ill treatment. 3. Suggestions from persons relative to actions which would tend to improve the climate for better community relations. 4. Report of activities which have demostrated effectiveness in improving community relations. 5. Reports of conditions which might bring about a crisis in community relations. (b) All items of business will be handled as expeditiously as is consistent with orderly procedures. The Executive Director shall acknowledge immediately the receipt of items of business. A report of action taken or pending will be forwarded to persons concerned as soon as feasible. The agenda of the Commission shall include reports of all items of business received, action taken, and action pending. (c) Items of business may reach the Con~i'ssion in one of several ways: 1. Through the Executive' Director 2. Through the Chairman 3. Through subcommittee 4. ,Presented at meetings of the Commission APPEARANCE OF ORGANIZED GROUPS BEFORE C~ISSION: (a) It shall be the policy of the Commission to welcome any organized group which can provide information to the Commission that will aid in reaching fair and equitable solutions in the field of community relations. These groups must represent citizens and they should apply to the Commission in advance stating the organization's name, the organizationts objectives, and giving a brief statement of the matter to be presented to the Commission, and the approximate number of citizens represented. (b) It is the intention of the Commission to schedule appearances as rapidly as possible and give precedence to those groups in accordance with the date of their requests as received.