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172 <br /> <br />UPON MOTION of Commissioner Hammett, seconded by Commis- <br /> <br />sioner Cook and unanimously carried, the following Travel <br /> <br />Policy for Cabarrus County was adopted: <br /> <br /> BE IT RESOLVED by the Board of Commissioners <br />of Cabarrus County, North Carolina that the following <br />be adopted as the "Travel Policy" of Cabarrus County, <br />North Carolina and that any motions or resolutions in <br />conflict with this resolution are hereby repealed: <br /> <br />TRAVEL POLICY <br /> <br />I. Policy Statement: The intent of this policy is <br />to make uniform provision for reimbursement of necessary <br />expenses of specific county employees who are required <br />to travel within or without the county boundaries in the <br />performance of their duties and in the interest of county <br />affairs. <br /> <br />II. Policy Administration: The respective Office/ <br />Agency Heads'are responsible for the administration of <br />the provisions of this policy and authorized to approve <br />travel reimbursements except where otherwise stated. <br /> Reimbursement shall be for actual expense up to the <br />limitation contained in this policy; except for the mileage <br />allowance. <br /> <br />III. Definitions: <br /> <br /> A. Necessary Expense - Ail reasonable charges, <br />incurred by an employee of the county, caused by travel in <br />the interest of the county; including transportation, <br />lodging, meals, and related incidental expenses. It does <br />not include fines, illegal expenses, laundry charges or <br />similar personal expense. <br /> <br /> B. Mileage Allowance - The amount authorized to be <br />paid on a per-mile basis for travel by privately owned <br />vehicle. The mileage allowance shall be sixteen cents (16¢) <br />per mile for the first 300 miles and twelve cents (12¢) per <br />mile for all over 300 miles. Reimbursement shall be based <br />on odometer readings. <br /> <br /> C. Meals Allowance - Reimbursement for the cost of <br />meals in connection with county business shall be at the <br />following rates: Breakfast 2.75, lunch 3.00, and supper <br />6.25. The maximum meals allowance for full days of author- <br />ized travel shall be twelve dollars ($12.00) per day. <br /> <br /> D. Trip Sheet - A form provided for the traveler <br />to fill out upon completion of a specific trip; or trips <br />within a given time period prescribed by the Office/Agency <br />Head; which lists all mileage, private or public transporta- <br />tion, lodging, meals, and other expenses which are reimbursable. <br />When obtainable, receipts are to be attached to and made a <br />part of the trip sheet. The trip sheet form must be approved <br />by the County Manager. Before acceptance for reimbursement, <br />the trip sheet must bear the approving signature of the <br />appropriate Office/Agency Head and the requesting employee. <br /> <br /> E. Transportation Cost of Employee - Payment of mileage <br />allowance or actual cost of public transportation as <br />applicable. <br /> <br />IV. Authorized Travel Modes: <br /> <br /> A. County-owned Vehicle - This method of transportation <br />is to be used whenever a county vehicle is available. Exact <br />operation expenses may be authorized for reimbursement by <br />the Agency Head, in unusual circumstances, where direct <br />charges cannot be made to the county and county gas, etc., is <br />not available. <br /> <br /> <br />