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173 <br /> <br /> B. Privately Owned Vehicle - When no county <br />vehicle is available, this mode may be used if <br />specifically authorized by the appropriate Office/ <br />Agency Head. Reimbursement for operation expense <br />shall be limited to the mileage allowance. <br /> <br /> C. Public Transport - When no county vehicle <br />is available, public transportation may be authorized <br />by the Office/Agency Head. Reimbursement shall be <br />for actual cost incurred. <br /> <br />Vo <br /> <br />Types of Travel and Reimbursement Authorized: <br /> <br /> A. Local Travel - County employees, who by the <br />normal nature of their duties, are required to travel <br />regularly within the county and are individually autho- <br />rized by the appropriate Office/Agency Head, are eligi- <br />ble for reimbursement for transportation expense. <br /> <br /> B. Special Local Travel - County employees who; <br />in the interest of the countY, and with Office/Agency <br />Head approval, travel to schools, conferences, meetings, <br />etc. within the county; may be reimbursed for; <br /> <br />(1) Transportation cost. <br />(2) Meals that are in connection with or are <br /> a part of the travel, meetings, etc. <br />(3) Necessary incidental expenses. <br /> <br /> C. Travel Outside the County ~ Approved travel <br />expenses outside the county for county purposes or <br />purposes in the best interest of the county, for train- <br />ing, conferences, professional meetings, etc. may be <br />reimbursed, to the limits of the policy, for: <br /> <br />(1) Transportation cost <br />(2) Meals <br />(3) Lodging <br />(4) Necessary incidental costs <br /> <br /> D. Extraordinary Travel or Cost - In instances <br />of travel not covered by this policy, or where ~he actual <br />necessary costs exceed the maximum reimbursement allowed <br />and the travel is in the best interest of the county; the <br />Office/Agency Head may approve reimbursement of actual <br />cost beyond the maximums stated herein. The County Manager <br />shall approve or disapprove all other expense reimburse- <br />ments not clearly defined in this policy; or which have <br />been questioned. <br /> <br />VI. Travel Procedure: <br /> <br /> A. The appropriate Office/Agency Head has the re- <br />sponsibility to determine, from this policy, and the <br />County Manager, whether the proposed travel is eligible <br />for reimbursement of expenses. <br /> <br /> B. The Office/Agency Head must approve or direct <br />the travel and approve the mode of transportation. <br /> <br /> C. If the trip is eligible for a travel advance, <br />the employee should make a written request, sufficiently <br />in advance, to allow the request to be processed and <br />a check prepared. <br /> <br /> D. Office/Agency Head approves (or disapproves) <br />travel advance request and forward to Fiscal Officer <br />for payment. <br /> <br />E. Travel is performed. <br /> <br /> <br />