BC 1987 05 04 - Laserfiche WebLink

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a. Development of a central services cost allocation plan which identi- fied the various costs incurred by the County to support and administer Federal programs. This plan will contain a determination of the allowable costs of providing each supporting service such as purchasing, legal counsel, disbursement processing, etc. b. Prepare indirect cost proposal for CETA. Additionally, prepare indirect cost rates for EPA and HUD if necessary. c. Negotiation of the completed cost allocation plan with the represen- tatives of the state or Federal government, whichever is applicable. d. Assistance in preparing the initial claims for recovery of funds due the County. 3. Time of Performance. The services to be performed hereunder by the Consultant shall be undertaken and completed in such sequence as to assure their expeditious completion and best carry out the purposes of the agreement. Ail services required hereunder shall be completed by December 31~ 1987. The cost allocation plan will be available by January 31, 1988 for your review and our negotiation with Federal and State representatives. 4. Compensation. The County agrees to pay the Consultant a sum not to exceed nine thousand five hundred dollars ($9,500) for all services required herein, which shall include reimbursement for expense incurred. 'Consultant agrees to complete the project and all services provided herein for said sum. 5. Method of Payment. The Consultant shall be entitled to payment in accordance with the provisions of this paragraph. The Consultant agrees to undertake this engagement with the following advantages to the County. First, the Consultant will not require any compensation for services until a cost allocation plan has been prepared and is acceptable as a basis for filing claims. Second, Consultant's fees are to be paid from recoveries paid by Federal programs to the County as well as recoveries from Enterprise Funds. Recoveries due solely from the plan will be shared equally by the County and the Consultant until Consultant's fees are paid in full. Then all additional funds are paid to the County. Payment to Consultant will be made within four weeks of receipt by the County of funds realized from the plan. 6. ChanEes. The County may, from time to time, require changes in the scope of the services of the Consultant to be performed hereunder. Such changes, which are mutually agreed upon by and between the County and the Consultant, shall be incorporated in written amendment to this agreement. 7. Services and Materials to be Furnished by County. The County shall locally furnish the Consultant with all available necessary information, data, and material pertinent to the execution of this agreement. The County shall cooperate with the Consultant in carrying out the work herein and shall provide adequate staff for liaison with the Consultant and other agencies of County government.~ 8. Termination o__fAgreement for Cause. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner his obligations under this agreement, the County shall thereupon have the right to terminate this agreement by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. 9. Information and Reports. The Consultant shall, at such time and in such form as the County may require, furnish such periodic reports concerning the status of the project, such statements, certificates, approvals, and copies of proposed and executed plans and claims and other information relative to the project as may be requested by the County. The Consultant shall furnish the County, upon request, with copies of all documents and other materials prepared or developed in relation with or as part of the project. Copies of working papers prepared in conjunction with the cost allocation plan may be turned over to the County for safekeeping if requested. 10. Consultant Liability If Audited. The Consultant will assume all financial and statistical information provided to the Consultant by County employees or representatives is accurate and complete. Any subsequent dis- allowance of funds paid to the County under the plan is the sole responsi- bility of the County. However, where a disallowance had an impact on the fee computation, the computation will be recalculated and any unearned portion of the fee will be returned to the client. Additionally, the Consultant will provide assistance to the County should an audit be undertaken of County indirect costs. 11. Notices. Any notices, bills, invoices, or reports required by this agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: