BC 2016 02 01 Work Session - Laserfiche WebLink

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February I, 2016 (Mork Session) Page 2640 parking deck. On September 29, 2015 County staff received eight RFQ submissions from architectural firms. He further stated a panel consisting of four County employees and two City of Concord employees reviewed the submissions and chose five firms to present to the panel. The five presentations took place on January 5, 2016 at the Governmental Center. On January 11, 2016 panel members ranked selections and a firm was selected based on those ranked selections. He advised the firm chosen was Morris Berg Architects who have retained Kimley Horn and VP Engineering as their engineers for the project. A discussion ensued. During discussion, Mr. Bilafer, Mike Downs, County Manager, and Jonathan Marshall, Deputy County Manager, responded to questions from the Board. Commissioner Mynatt requested a list of those involved in the parking deck discussions. Discussion Items for Action at February 15, 2016 Meetin Clerk - Records Retention - Updated County Sheriff's Retention Schedule Megan Smit, Clerk to the Board, advised the North Carolina Department of Natural and Cultural Resources, Division of Archives and Records, Government Records Section, updated several records retention schedules in 2015. Among the updated schedules was the records retention schedule for the Sheriff's Office records. She stated adopting the updated Sheriff's Office Records Retention Schedule will keep the County in compliance with State records retention requirements. Cooperative Extension - Bonus Match Robert Furr, Cooperative Extension Director, reported Cooperative Extension employees, through North Carolina State University (NCSU), received a one -time legislative bonus in the amount of $750.00. He stated NCSU paid 100 percent of that one -time bonus for all employees with NCSU funds. He requested the Board approve a Cabarrus County funding match for the one Cooperative Extension staff member with no NCSU funds attached to their salary. County Attorney - Approval of Tax - Exempt Bond Financing for North Carolina Charter Educational Foundation, Inc. Richard Koch, County Attorney, advised the Board is requested to hold a public hearing on behalf of the North Carolina Charter Educational Foundation, Inc. for the approval of their tax - exempt bond financing and in order for them to fulfill the requirements of Section 147(f) of the Internal Revenue Codes of 1986, in regards to the issuance of charter school revenue bonds. He said publishing of the notice has been handled by Robinson, Bradshaw and Hinson, P.A. as bond counsel and published in the January 31, 2016 issue of the Independent Tribune due to the requirement to be published 14 days before the public hearing. He also responded to questions from the Board. Finance - CCS Aaencv Agreement - Mount Pleasant Middle School - New Location Susan Fearrington, Finance Director, presented a request for the Cabarrus County Schools Agency Agreement for the Mount Pleasant Middle School project to allow the school system to act on behalf of the County in connection with the construction and equipping of Mount Pleasant Middle School. She said this will also allow the County to receive refunds of State sales tax. Finance - Resolution Declaring Official Intent to Reimburse Expenditures with Proceeds of Debt Susan Fearrington, Finance Director, presented a request for approval of a Resolution Declaring Official Intent to Reimburse Expenditures with Proceeds of Debt. She advised the County proposes to advance its own funds to pay certain original expenditures associated with the new Royal Oaks Elementary School project. The resolution will allow the County to pay the original expenditures and then reimburse itself for the expenditures with the proceeds of the debt to be incurred for the 2016 Limited Obligation Bonds, pursuant to U.S. Department of Treasury regulations. She stated Cabarrus County anticipates spending approximately $2.2 million prior to the receipt of the proceeds. For accounting purposes, any invoices received and paid will be coded to the Accounts Receivahle- Schools account.