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September 19, 2015 (Regular Meeting) Page 2878 The adopted sign policy is as follows: Policy and Procedures for Adding Tributes to Cabarrus County North Carolina Department of Transportation (NCDOT) Signs Pursuant to NCDOT regulations, the Cabarrus County Board of Commissioners may add tribute signage to NCDOT signs in Cabarrus County. The following are the policy and procedures approved by the Cabarrus County Board of Commissioners for tribute sign naming. The County will apply this policy and procedures only in accordance with NCDOT policies and procedures. In this policy, unless otherwise provided, the following terms will have the indicated meanings: 1) "Board" shall mean the Cabarrus County Board of Commissioners 2) "NCDOT" shall mean the North Carolina Department of Transportation I. Criteria for Tribute. In order to have a tribute sign named in honor of an individual or group, that individual or members of the group: a. Must be living, or be deceased for a year or longer. b. Must not be currently serving or pursuing a term as an elected official (local, state or federal). c. Must be or have been a Cabarrus County (NC) resident or have some significant tie to Cabarrus County. d. Must have made notable local, state, and /or national contributions and /or have significant accomplishments. e. Must not already have another state or municipality- maintained road, bridge, ferry or tribute sign named for him /her or the group. The Board will not name more than one sign for the same individual. Requests for duplicate family members will be reviewed on case -by- case basis. f. Must have strong local support with regard to the tribute sign honor. g. Must have the support of the family with regard to the tribute sign honor. II. Process for Tribute Sign Naming Requests a. Requesting party completes tribute sign naming application form and submits it to the Clerk to the Board. b. County staff reviews the application and notifies the applicant of the result of the review. If the request does not meet basic qualifications, it will not proceed. If the request does meet basic qualifications, the County will notify the applicant of next steps (Items c -f below). c. Requesting party will draft a resolution (It is the responsibility of the applicant to work directly with the County to obtain the necessary resolution for submittal to the Board.) The resolution should specify what sign is to be named and who is to be honored, but not what name should appear on the sign. This will be determined by the County apart from the resolution, consistent with the parameters spelled out in Section III.a of this policy. d. The proposed resolution, along with all required supporting documentation (application, a minimum of three recommendation letters and an indication of family support pursuant to Section III) are forwarded to the Clerk to the Board. e. Once all materials are received, staff will review the request to assure that all criteria are met. If so, staff will place the matter on the Board's next agenda for its review and for a public hearing. f. The requesting party must review and approve the revised application and present it to the County staff. g. If the staff considers the application ready for submission to the Board: i. A naming request reviewed and recommended by the staff will be "held" and publicized on the County website for at least one month before being considered by the Board. ii. The staff drafts a resolution for vote by the Board. The Board resolution will specify what sign is to be named, who is to be honored, and what name(s) should appear on the sign. The Board has final authority regarding sign design. iii. The Board will take public comment on the requested naming. The Board must approve by a simple majority. h. If /when the Board approves the requested naming: i. The County will create the approved sign and, if needed, will notify NCDOT concerning the placement. ii. Signs are installed according to NCDOT regulation.