BC 2017 05 01 Work Session - Laserfiche WebLink

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May 1, 2017 (Work Session) Page 3113 Learning Center. He also responded to questions from the Board. Kelly Kluttz, CCS, Chief Financial Officer, was also in attendance. Active Living and Parks - Youth Athletic Co-Sponsorship Agreement Londa Strong, Active Living and Parks (ALP) Director, and Byron Haigler, ALP, Superintendent, reported several volunteer youth organizations have requested use of designated school park facilities at no cost for fall baseball and spring soccer. Ms. Strong expressed concerns regarding the amount of wear and tear on the field/turf conditions and the costs associated with maintenance and upkeep. Further, Ms. Strong reported the Active Living and Parks Commission unanimously approved the request and asked for the Board of Commissioners' consideration. If approved by the Board, the volunteer youth organizations agreed to regular facilities inspections with the potential for shutdowns based on field/turf conditions. A lengthy discussion ensued. During discussion, Ms. Strong, Mike Downs, County Manager, and Jonathan Marshall, Deputy County Manager, responded to questions from the Board. It was the consensus of the Board to move this item to June in order to obtain additional information. County Manager - Amendment to Chapter 50 of the Cabarrus County Code of Ordinances Jonathan Marshall, Deputy County Manager, and Londa Strong, Active Living and Parks (ALP) Director, presented an ordinance amending Chapter 50 of the Code of Ordinances. Ms. Strong advised the ordinance would correctly reflect the department name change in light of the merger between the Aging and Parks Departments, now known as the Active Living and Parks Department. Mr. Marshall advised a public hearing is required to approve the proposed changes to the ordinance. Finance - CCS Agency Agreements for New Performance Learning Center and New High School on Weddington Road Susan Fearrington, Finance Director, stated the County Attorney will prepare agency agreements which will allow the County to appoint Cabarrus County Schools Board of Education as its agent in connection with the construction and equipping of the new Performance Learning Center and the new high school on Weddington Road. She also responded to questions from the Board. Finance - Update of Capital Project Fund Budgets and Related Project Ordinances Susan Fearrington, Finance Director, reported the update of capital project fund budgets is the annual process where the Finance Department goes through all the multi-year funds and updates them for any interest earnings or adjustments that are necessary. She advised budget revisions are necessary to make the adjustments, and project ordinances are necessary to make those adjustments effective. Finance - Installment Financing Contract for Various School and County Projects - Public Hearing 6:30 P.M. Susan Fearrington, Finance Director, presented a request for Cabarrus County to enter into one or more short- and/or long-term installment financing contracts for an amount not-to-exceed $128, 105, 000.00. She advised the next step in this financing is to hold a public hearing at the May 15th regular meeting. She stated the County' s bond counsel will not be available at the May regular meeting and requested any questions be sent to her prior to the meeting. Infrastructure and Asset Management - Transfer of Surplus Vehicle to Mount Mitchell Fire and Medical Michael Miller, Infrastructure and Asset Management Director, reported Mount Mitchell Fire and Medical requested one surplus EMS ambulance from Cabarrus County. He stated a 2010 Chevrolet Model 4500 ambulance has been identified as a match for their request. Library - Summer Reading Program Fines and Fees Waiver Emery Ortiz, Library Director, presented information regarding the summer reading program, and introduced its theme, "Build a Better World" through a promotional video created by Davey Beauchamp, Harrisburg Branch Library Manager. She explained, upon completion of a summer reading log, participants will have