BC 2017 09 05 Work Session - Laserfiche WebLink

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September 5, 2017 (Work Session) Page 3289 regarding the budget amendment; it was determined an updated budget amendment would be included for the September 18, 2017 regular meeting. Finance - Write-off of Ambulance Receivables for FU2013 - $1,037,503 Susan Fearrington, Finance Director reported that the County typically holds outstanding accounts open for the current year and three years' prior for collections. She explained the collection processes used. In keeping with the process, Ms. Fearrington requested approval to write-off invoices older than three years per North Carolina General Statute 44 .51.4. totaling $1, 037, 503. Alan Thompson, Emergency Medical Services (EMS) Director, further explained the processes for collecting outstanding ambulance bills. A lengthy discussion ensued. During the discussion, Ms. Fearrington and Mr. Thompson responded to questions from the Board. Human Resources - Personnel Ordinance Updates Lundee Covington, Human Resources Director advised that the Cabarrus County Personnel Ordinance has been fully reviewed and updated. She then presented a PowerPoint presentation summarizing numerous updates titled "Cabarrus County Personnel Ordinance Updates" which included the topics listed below. She also responded to questions from the Board. • Main reasons for changes • State Personnel Act - no longer applicable to Department of Human Services employees • Hours change for EMS and addition of Fire Services Department • Benefits eligibility rules clarified for consistency of benefits • New benefits added (ex. Bilingual Incentive) • Current benefits reviewed and modified or new forms/processes added (ex. Application and hiring process) • Removed embedded documents in favor of links to external sites (ex. Department Of Labor (DOL) for Fair Labor Standards Act) • Time for a full update • Review Process Utilized • Updates were captured over the course of a year or more • Individual meetings held with Commissioners for initial feedback • Proposed updates shared with Department Heads • Held four Employee Forums to review select changes and answer questions from summary list • Summary of proposed changes, new sections and FAQs posted for employee review • Adjustments and additional updates made based on feedback received through this process • Presenting to Commissioners at Work Session with requested approval on September 18th • Updated Ordinance posted on the intranet for employees and supervisors • Additional training for supervisors to cover new forms and processes Planning and Development - 2016-2017 HOME Program Consolidated Annual Performance and Evaluation Report (CAPER) - Public hearing 6:30 p.m. Kelly Sifford, Planning and Development Director reported each year the HOME Program staff is required to produce the Consolidated Annual Performance and Evaluation Report (CAPER) , which describes activities throughout the year and the amount of funds spent on them. She advised there were no activities this year due to the project the county has been working on in collaboration with Prosperity Unlimited and other non-profits to acquire tax credits for a . senior rental apartment complex project. Construction is scheduled to start this fall, and a report of expenditures will be available next year. In response to a question from the Board, she stated a public hearing will be needed at the September 18, 2017 regular meeting. Planning and Development - Placid Road (SR-1818) Right-of-Way Susie Morris, Planning and Zoning Manager provided an update regarding the Placid Road right-of-way abandonment. Ms. Morris advised that the request approved in January was submitted to the North Carolina Department of Transportation (NCDOT) , and the NCDOT Board has approved the abandonment. The next step is to hold a public hearing to receive input. After receiving input,