BC 2013 05 06 Work Session - Laserfiche WebLink

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May 6, 2013 (Work Session) Page 1522 The N.C. Department of Transportation has requested to purchase a temporary construction easement on the north /northwest side of the Rocky River Elementary School property as part of the double track rail project around Harrisburg. The purchase request is for less than a tenth of an acre. The standard practice of the Board has been to approve a budget amendment that allows the proceeds of the sale to benefit the affected school. This item has been sent to Board of Education staff for their review and approval. Chairman Poole advised of a need for a motion correcting the meeting date as written in the previous motion for the Creation of a Human Services Agency Agenda item. UPON MOTION of Commissioner Measmer, seconded by Commissioner Burrage and unanimously carried, the Board amended the previous motion and scheduled a public hearing for June 17, 2013 for the discussion and consideration of creating a Human Services Agency and other related aspects of that agency as authorized by NCGS 143A- 77(a). County Manager - NCDOT Request for Design /Construction Agreement Letter Jonathan Marshall, Deputy County Manager, advised the Division 10 Staff of the North Carolina Department of Transportation (NCDOT) have requested a letter from the Board of Commissioners requesting a design and construction agreement for the extension of Raging Ridge Road and the construction of a new bridge. After speaking to NCDOT staff this morning, he advised a resolution is being requested and will be made available at the regular meeting for adoption. A brief discussion ensued. Emergency Management - Transfer of Surplus Vehicle to Odell Volunteer Fire and Rescue Department Mike Downs, County Manager, presented the following information relating to the transfer of a surplus vehicle to the Odell Volunteer Fire and Rescue Department: The Odell Volunteer Fire and Rescue Department has requested a surplus vehicle from Cabarrus County for daily operations in providing services to the citizens within the fire district. The vehicle requested for transfer is (1) 2006 Ford Crown Vic, VIN No. 2FAHP71W56X157646. General Services and Finance Departments have both reviewed the request and the attached vehicle is available for surplus transfer to the Odell Volunteer Fire and Rescue Department per NCGS 153A -176, 160A -274 and 160A -280. Finance - Administrative Transfer of Grant Fundings from the General Fund to a Multi -Year Special Revenue Fund, Special Projects Fund Pam Dubois, Deputy County Manager, presented the following information relating to the administrative transfer of grant fundings from the General Fund to a Multi -Year Special Revenue Fund, Special Projects Fund: The second phase of the Porter Farm Grant was inadvertently placed in the General Fund Budget versus the Special Projects Fund. It is requested, for accounting and tracking purposes, to place the second phase with the first phase. Additionally, it is requested to transfer a matching portion of the Clark Creek Grant from the General Fund to the Special Projects Fund, in order to keep associated grant expenditures with the grant for accounting and tracking purposes. Neither request increases the grant funding nor the County's match. Finance - Approve Use of Contingency Funds for Legal Expenses Ann Wilson, Finance Director, advised the county legal bills have exceeded the amended budget. She stated the primary causes of the increased legal fees are due to tax appeals, APFO (Adequate Public Facilities Ordinance) lawsuits and interim legal work for DSS (Department of Social Services). She requested approval of a budget amendment of $135,000.00 to provide funding for estimated legal expenses through June 30, 2013 from the Contingency Fund. She also responded to questions from the Board.