BC 2013 06 03 Work Session - Laserfiche WebLink

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June 3, 2013 (Work Session) Page 1567 advised the Board had adopted a resolution in October of 2011 supporting NCDOT's (North Carolina Department of Transportation) participation in the construction of turn lanes on US 601 at Flowes Store Road East. He stated the cost has increased from $250,000.00 to $375,000.00 and is addressed in the updated resolution requested by the NCDOT. He also responded to questions from the Board. Emergency Management - Proposed Firefighters' Prayer to be Displayed at Emergency Services Memorial Site Steve Langer, Fire Marshal and Matt Ford, Cabarrus County Fireman's Association Treasurer and Memorial Site Committee Chairman, presented a request for the "Firefighters' Prayer" to be displayed on the Emergency Services Memorial. Mike Downs, County Manager, advised the Emergency Services Memorial will be located next to the Law Enforcement Memorial site. He stated firefighters will provide funding and the Central Cabarrus High School masonry class will construct the monument. Finance - Adequate Public Facilities Fund Reduction - Budget Amendment Susan Fearrington, Assistant Finance Director, presented the following information relating to a budget amendment for the Adequate Public Facilities Fund reduction: On January 22, 2013 the Board of Commissioners voted to remove Section 17, Adequate Public Facilities Standards from the Cabarrus County Subdivision Ordinance. Through the recommendation of the County Attorney, the last Adequate Public Facility fee was collected on August 31, 2012. A budget amendment is being presented to reduce the Adequate Facilities Fee budget to the actual amount collected through August 31, 2012. The amount of the Adequate Public Facilities fund reduction is $355,869.90. Approval is also requested for the updated Project Ordinance, which will reduce the overall project amount and update the Project Ordinance wording to match other Cabarrus County Project Ordinances. Finance - Capital Reserve Fund - Project Funding Adjustments and Write -off of Completed Project Funding Susan Fearrington, Assistant Finance Director, presented the following information relating to Capital Reserve Fund: The Capital Reserve Fund is a multi -year fund maintained to accumulate funds for County and School Capital Projects. For accounting purposes, as projects are approved or completed, the budgets are adjusted and the Project Ordinance is updated to reflect the changes. A budget amendment is attached to reduce the Capital Reserve Fund for projects that have been adjusted and /or completed in the net amount of $22,907,598.27. An updated Project Ordinance is also presented for approval, reducing the overall funding and adjusting the wording of the ordinance to match other Cabarrus County Project Ordinances. Finance - Health Insurance Fund - Budget Amendment Pam Dubois, Deputy County Manager, reported the Finance Department annually reviews the revenues and expenditures of the Health Insurance Fund based on the actual activity that occurred in the fund. The Fund received a few one -time revenues that were not budgeted (WSACC fees for use of the clinic, insurance refunds, and contributions from the general fund) and a few expenditures that were under budgeted due to changes in the insurance plan such as HSA (Health Savings Account) fees and medical supplies for the biometric screenings for insurance plan participants. The budget amendment reflects these adjustments as well as the use of appropriated fund balance for case claim expenditures that exceeded current year estimates. Finance - Request to Waive Fund Balance Transfer to Capital Reserve Fund Ann Wilson, Finance Director, presented the following information relating to a request to waive the Fund Balance transfer to the Capital Reserve Fund: Per the Board's policy, upon completion of the County's annual financial audit, any unassigned fund balance above 15 percent is transferred to the Capital Reserve Fund. A waiver of the policy