BC 2013 10 21 Regular Meeting - Laserfiche WebLink

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October 21, 2013 (Regular Meeting) Page 1786 County Manager to execute the contract between Cabarrus County and DH Griffin for demolition services for $117,000.00 plus contingency; and Cabarrus County and Liles Construction for parking lot and courthouse annex renovations for $1,551,430.00 plus contingency, subject to review and /or revision by the County Attorney. (F -2) Planning and Development - Selection of HOME Program Administrators for 2013 -2014 Cabarrus County has participated in the Cabarrus /Iredell /Rowan HOME Consortium for many years. The program provides funding for housing rehabilitation. Cabarrus County gives priority to elderly and disabled individuals and families for housing rehabilitation. Many aspects of the program are administered by Cabarrus County staff; however some areas require specific expertise such as environmental reviews, work write ups, lead and asbestos management. For these types of services, the county has traditionally hired consultants. Cabarrus County issued an RFQ (Request for Qualifications) for these services. UPON MOTION of Vice Chairman Measmer, seconded by Commissioner Burrage and unanimously carried, the Board approved Hobbs Upchurch and Associates as the provider of administrative services for the 2013 -2014 HOME Program and authorized the County Manager to execute a contract upon arrival of grant funding, subject to review and /or revision by the County Attorney. (F -3) Planning and Development - Soil and Water Conservation District - Acceptance of State Funds and Application for State and Federal Matching Funds to Purchase Agricultural Conservation Easements The NC Department of Agriculture awarded Cabarrus Soil and Water Conservation District up to $228,112.50 from the Agricultural Development and Farmland Preservation Trust Fund to purchase development rights and place a conservation easement on a portion of Porter Farms. The District intends to apply for $456,225.00 in federal matching funds from the Farm and Ranchland Protection Program, a federal Farm Bill program administered by the Natural Resources Conservation Service in the US Department of Agriculture. The county match on this application is limited to an in -kind match. These funds will be used to purchase development rights and place a permanent agricultural conservation easement on an estimated 182.49 acres of farmland owned by Porter Farms. A budget amendment will be submitted at a later date if the federal matching funds are awarded. The District also intends to apply for additional state Agricultural Development and Farmland Preservation Trust Fund monies to place one or more conservation easements on additional farmland. Farmland preservation supports goals of both the Board of Commissioners and the Conservation District board by improving the quality of life for county citizens. Permanently protecting farmland ensures the land base necessary for the county's agricultural economy while simultaneously keeping the tax burden low by maximizing land acreage where the cost of county services is lower. UPON MOTION of Vice Chairman Measmer, seconded by Commissioner Burrage and unanimously carried, the Board accepted the grant award and adopted the related budget revision and project ordinance and authorized the County Manager to execute the grant award on behalf of Cabarrus County, subject to review and revision by the County Attorney and the Soil and Water Conservation District; authorized Cabarrus Soil and Water Conservation District to submit an application for $456,225.00 in matching funds to the Farm and Ranchland Protection Program administered by the Natural Resources Conservation Service in the United States Department of Agriculture; and authorized the Cabarrus Soil and Water Conservation District to submit one or more applications to the North Carolina Agricultural Development and Farmland Preservation Program Trust Fund for additional funds to acquire conservation easements on additional farmland. (F -4) Register of Deeds - Resolution Regarding Electronic Permanent Records The majority of counties in North Carolina have converted to storage of land record type transactions in an electronic format as the official permanent record as opposed to maintaining shelved books in a vault. Currently, the Register of Deeds office maintains electronic copies of all records as well as paper copies stored in the vault. The paper copies are currently the official record. Both shelf and vault space are almost full. After discussion with other Registers, an official from the N.C. Institute of Government and local customers who utilize these documents, it