BC 2012 08 06 Work Session - Laserfiche WebLink

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August 6, 2012 (Work Session) Page 1184 Each proposal shall be accompanied by a deposit of cash or certified check on some bank or trust company insured by the Federal deposit Insurance Corporation in an amount equal to 5% of the gross amount of the proposal. In lieu thereof, such bidders may file a bid bond executed in accordance with the conditions as prescribed by GS 143 -129 as amended. The deposit shall be retained if the successful bidder fails to execute the contract within 10 days after the aware is approved by the board of fails to give satisfactory surety as required by law. A - performance bond will be required for one hundred (1000) for the contract price and a payment bond will be required for one hundred (1000) of the contract price. Form bonds shall be A.I.A. Document A -311. No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of thirty (30) days. The owner reserves the right to reject any or all bids, to waive informalities, and to award contracts in the best interest of the owner. UPON MOTION of Commissioner Carruth, seconded by Commissioner Measmer and unanimously carried, the Board suspended its rules of procedures in order to take action on this item due to time constraints. UPON MOTION of Commissioner Carruth, seconded by Commissioner Measmer and carried, with Chairman Poole and Commissioners Carruth and White voting for and Vice Chairman Burrage and Commissioner Measmer voting against, the Board approved the bid award to Ike's Construction ($543,000.00, including Alternates 1 and 2) and authorized the County Manager to execute the contract, subject to revision by the County Attorney. Planning and Development Services - HOME Public hearing for End of Year 2011- 2012 - 6:30 P.M. Kelly Sifford, Planning and Development Services Director, requested a public hearing be held at the next meeting for the HOME Program -a federally funded housing rehabilitation program for low - income homeowners. She reported one home was completed with $59,259.00 spent on the program. She also reported the U.S. Housing and Urban Development (HUD) department experienced delays in releasing the funds to the communities due to environmental reviews. In response to questions from the Board, she advised an annual public hearing is required to obtain program funding and that other action is required. Human Services �'Transportatlon Division) - Approval of Additional Positions =or JARC Grant and Related Budget Amendment - $68,443.00 Pam Dubois, Deputy County Manager presented the following information related to additional positions associated with the JARC (Job Access Reverse Commute) Federal grant and noted the positions were not included in the FY 12 -13 budget process: The JARC (Job Access Reverse Commute) grant application was approved and provides funding for two new drivers, one full time and one part time. These positions, along with all the JARC positions, are funded for a two year period ending June 30, 2014. As long as the funds are received by the County, the positions will continue to be funded. A budget revision is included in the agenda to re- allocate all grants funds received for the JARC, 5310 and 5311 grants. The end result of the reallocation is $81,364.00 of excess funds being transferred to the Commissioners' contingency line item. A discussion ensued. During discussion, Stephen Cude, Transportation Supervisor, Randy Bass, Transportation Director, and Mike Downs, County Manager, responded to questions from the Board. It was noted that approximately 60 percent of the JARC ridership consists of vocational rehabilitation clients and that the purchase of the vehicle, also included in the grant application, was part of the FY 12 -13 budget process. Finance - Ongoing Projects Budget Amendment, Phase 1 Pam Dubois, Deputy County Manager, presented the following information related to a budget amendment to re- appropriate funds for capital projects that have not been completed and /or grant- funded initiatives: