BC 2011 08 01 Work Session - Laserfiche WebLink

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August 1, 2011 (Work Session) Page 553 waste water system, estimated to cost approximately $350,000.00, for the Large Animal Harvest Facility. Despite numerous attempts, she said the County was unable to secure grant funding to cover this cost as originally contemplated. Further, she advised that a per -pound processing fee (amount to be determined later) will be assessed to the meat and used to repay the debt. In addition, should the County obtain any grant funding for the waste water system in the future, those funds will be applied to the outstanding debt. Lastly, she advised that the related management agreement with Cruse Meats for the harvest facility is the next item on the agenda for the Board's consideration. A discussion ensued with Ms. Dubois and Mike Downs, Deputy County Manager, responding to questions from the Board. It was noted that the amount of the per -pound fee would be presented to the Board in the future. UPON MOTION of Vice Chairman Poole, seconded by Commissioner Carruth and unanimously carried, the Board voted to place the "Cost Savings for Harvest Facility Project" on the August 15, 2011 Agenda as a Consent item. County Manager - Large Animal Harvesting and Processing Facility Management Agreement Mike Downs, Deputy County Manager, presented an overview of the Management Agreement between Cabarrus County and Cruse Meats Processing, LLC for the Large Animal Harvesting and Processing Facility. He advised the Agreement addresses equipment purchase and maintenance, facility and grounds maintenance, utilities, etc. He further advised that the terms are acceptable with the Cruse family and that the general contractor, J.D. Goodrum, will not be issued "a notice to proceed" until the Agreement is approved. In response to questions from the Board, Richard Koch, County Attorney, reviewed the terms and default mechanism contained in the document. Vice Chairman Poole MOVED to place the Large Animal Harvesting and Processing Facility Management Agreement on the August 15, 2011 Agenda as a New Business item and schedule a public hearing for 6:30 p.m. Commissioner Burrage seconded the motion. Chairman White disclosed that he has provided legal assistance to the Cruises with other unrelated matters in the past. He advised that he will verify that his law firm, Hartsell & Williams, P.A., has not been involved in this matter and report back. The MOTION unanimously carried. County Manager - Old Jail Demolition /Reconstruction Project - Architectural /Design Firm Mike Downs, Deputy County Manager, reported an RFQ (Request for Qualifications) for architectural services was issued for the demolition of the old jail /sheriff's department and a retrofit of a portion of the building that is currently connected to the Courthouse. He recommended Griffin Architecture, Inc. provide the architectural services since they originally designed the building many years ago and have participated in various remodeling efforts since then. Mr. Downs and Kyle Bilafer, General Services Director, responded to a variety of questions from the Board. A general discussion ensued on which mechanical systems would have to be replaced if the jail were to be remodeled instead of demolished, plans to sell salvaged demolition materials to other jail systems, parking needs, etc. UPON MOTION of Commissioner Burrage, seconded by Commissioner Carruth and unanimously carried, the Board voted to place the "Old Jail Demolition /Reconstruction Project - Architectural /Design Firm" on the August 15, 2011 Agenda as a New Business item. Parks Department - Approval of Matching Incentive Grant Requests - FY 2011- 2012 and Related Budget Amendment - $50,000.00 Londa Strong, Parks Director, requested approval of six (6) matching incentive grants for improvement of recreational and park facilities as approved by the Parks Commission on June 16. She advised funding is included in the FY 2011 -2012 budget. She also responded to questions from the Board concerning the grant request for Harrisburg. The projects are as follows: