BC 2011 11 07 Work Session - Laserfiche WebLink

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November 7, 2011 (Work Session) Page 857 Shannon Johnson, Sustainable Local Economy Project Manager, provided an update on the Council's initiatives. She advised the committee was diligent during their retreat and created the following preliminary mission statement: "To promote the production and consumption of local goods and services, the responsible use of local resources and the removal of regulatory barriers to local business growth, through education and community cooperation." She stated the next step will be to refine the mission statement, and develop suggested goals and objectives for 2012. Vice Chairman Poole commended the Council for their accomplishments and dedication. Ms. Johnson also reviewed a draft summary of the leakage analysis report prepared by consultant Michael Shuman, which will be presented to the Board in December. She also responded to questions from the Board. The Board requested data on a 10 percent spending shift. No action was taken. Finance - Certificates of Participation 2009 Series Change Request - $384,624.21 Will Crabtree, Kannapolis City Schools (KCS), presented information concerning a change order request for the renovation of the Vocational Building at A. L. Brown using Certificates of Participation, 2009 Series. Highlights included the following: construction allowances and contingency funds were used on another project; monies from other project line items could be used to cover the additional expense; the change order addresses building and fire code issues (fire dampers), design issues, etc., that arose during construction; because the Vocational Building has a construction classroom, the change order includes a dust collection system; the budget amendment also covers the cost of an outside contractor to extend the walls up to the deck to meet fire code and to point and tuck the brick and mortar on the outside of the building. Pam Dubois, Deputy County Manager /Finance Director, advised this project is part of the Certificates of Participation (COPS) 2009 Series and the change order also includes a request to fund an additional $80,000.00 for computers. She also responded to questions from the Board. UPON MOTION of Commissioner Carruth, seconded by Commissioner Measmer and unanimously carried, the Board voted to place "Finance - Certificates of Participation 2009 Series Change Request - $384,624.21" on the November 21, 2011 Agenda as a Consent item. Finance - Workers Compensation Budget Amendment - $350,000.00 Pam Dubois, Deputy County Manager /Finance Director, advised The Workers Compensation fund was closed on June 30, 2011 and the balance of funds were transferred to the Carolina Governmental Alliance (CGA) . Afterwards, an accounting error was discovered during the FY 2011 audit which requires the fund be re- opened, an additional contribution (budgeted in FY 11) for $350,000.00 be transferred to CGA, and the fund re- closed. Ms. Dubois further advised that no new monies are needed to correct the accounting error. She also responded to questions from the Board. UPON MOTION of Commissioner Carruth, seconded by Commissioner Burrage and unanimously carried, the Board voted to place "Finance - Workers Compensation Budget Amendment - $350,000.00" on the November 21, 2011 Agenda as a Consent item. ITS - Collaborative Technology Services School Technology Funding Request - $115,300.00 Debbie Brannan, ITS (Information Technology Services) Director, presented the following information relating to a request for funding for Kannapolis City Schools' (KCS) and Cabarrus County Schools' (CCS) co- location in the Cabarrus County Data Centers: an Interlocal agency agreement was recently approved by the Board between the County and the two school systems to work collaboratively on technology projects; the first project identified and begun is the co- location of the data centers; this request for $115,300.00 is to move forward with that project for KCS to be cc- located in the County's Kannapolis data center at the Human Services Center and for CCS to be cc- located in the Governmental Center. She also responded to questions from the Board.