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November 21, 2011 (Regular Meeting) Page 863
<br />additional construction funds are needed to complete the project. There is
<br />also a need for additional computers for the Vocational Building. Both the
<br />construction and technology needs will be funded through a movement of
<br />existing funds within the COPS 2009 A. L. Brown budget. No additional funds
<br />are being requested. The request for additional computers is consistent with
<br />the "Collaborative Technology Services" initiative.
<br />UPON MOTION of Commissioner Burrage, seconded by Commissioner Carruth
<br />and unanimously carried, the Board approved the Hendrick Construction change
<br />order and related budget amendment for the reallocation of funds for
<br />additional construction and technology needs for the A. L. Brown High School
<br />Vocational Building project, subject to approval by the Kannapolis City
<br />School Board.
<br />Date :10 /28/2011 Amount:$384,624.21
<br />Dept. Head:Susan Fearrington Department:Finance COPS 2009
<br />Q Internal Transfer Within Department ❑ Transfer Between Departments /Funds ❑ Supplemental Request
<br />Purpose: Due to building and fire code issues, additional costs will be incurred for the AL Brown
<br />Vocational Building renovations. Additional computers are also needed for the Vocational
<br />Building. The increase in the Construction expense will be covered by remaining funds in
<br />Engineering, Start up and Furniture and Equipment expenses. The Technology funds to pay for
<br />additional computers will be reclassified from the Furniture and Equipment expense.
<br />Account Number
<br />Account Name
<br />Approved Budget
<br />Inc Amount
<br />Dec Amount
<br />Revised Budget
<br />36597407 -9606
<br />Engineers - A L Brown
<br />$190,716.00
<br />$350,000.00
<br />$127,881.00
<br />$62,835.00
<br />36597407 -9727
<br />KCS - Start Up
<br />$250,000.00
<br />$350,000.001
<br />$126,743.21
<br />$123,256.79
<br />36597407 -9860
<br />Equip & Furn -AL Brown
<br />$437,881.00
<br />$130,000.00
<br />$307,881.00
<br />36597407 -9862
<br />Technology - AL Brown
<br />$365,000.00
<br />$80,000.00
<br />$445,000.00
<br />36597407 -9820
<br />lConstr - AL Brown
<br />1 $8,287,137.001
<br />$304,624.21
<br />$8,591,761.21
<br />(F -5) Finance - Workers Compensation Budget Amendment - $350,000.00
<br />The Workers Compensation fund was closed on June 30, 2011 and the
<br />balance of funds were transferred to the Carolina Governmental Alliance
<br />(CGA) . An error was discovered during the FY 2011 audit which requires that
<br />the fund be re- opened, an additional contribution (budgeted in FY 11) in the
<br />amount of $350,000.00 be transferred to CGA, and the fund be re- closed. The
<br />following memo describes the events concerning the activities of Workers
<br />Compensation Fund since its first closing. Approval to make the final
<br />transfer to the CGA and to re -close the fund is requested. No new monies are
<br />needed to correct the accounting error.
<br />UPON MOTION of Commissioner Burrage, seconded by Commissioner Carruth
<br />and unanimously carried, the Board adopted the budget amendment and approved
<br />the re- closure of the Carolina Governmental Alliance fund at the end of the
<br />fiscal year.
<br />Date:10 /31/2011 Amount:$350,000
<br />Dept. Head:Pamela Dubois Department:Finance
<br />❑ Internal Transfer Within Department ❑ Transfer Between Departments /Funds Q Supplemental Request
<br />Purpose: This budget amendment is to appropriate the remaining fund balance in Fund 600 Workers
<br />Compensation Fund in the amount of $350,000. Fund 600 was closed on June 30, 2011. All funds were
<br />wired to the Carolina Governmental Alliance (CGA) on June 27, 2011 in the amount of $2,212,408.
<br />It was discovered during the FY 2011 audit that an error was made. $350,000 was originally
<br />budgeted in FY 2011 in account 00191960 -9734, however these funds were not transferred to the
<br />Workers Compensation Fund and therefore were not included in the wire to CGA on the 27th. This
<br />budget amendment is to correct an administrative error and authorize these funds be sent to CGA
<br />to officially close this fund.
<br />Account Number
<br />Account Name
<br />Approved Budget
<br />Inc Amount
<br />Dec Amount
<br />Revised Budget
<br />60091916 -6901
<br />FB Appropriated
<br />$0.00
<br />$350,000.00
<br />$350,000.00
<br />60091916- 971028
<br />Contrib to CGA
<br />$0.00
<br />$350,000.001
<br />$350,000.00
<br />(F -6) ITS - Collaborative Technology Services School Technology Fund-in
<br />Request - $115,300.00
<br />Funding is requested for Kannapolis City Schools' and Cabarrus County
<br />Schools' cc- location in the Cabarrus County Data Centers. This funding will
<br />provide KCS and CCS with: network connectivity to the County Data Centers,
<br />space on the County Storage Area Networks for data storage and off -site data
<br />replication, rack space and virtual servers in the County Data Centers for
<br />high availability services and disaster recovery. These projects were
<br />included in the Interagency Agreement for Collaborative Technology Services
<br />(Project No. 1 - 3), which were approved by the Board in July for KCS and in
<br />September for CCS. The use of fund balance from the General Fund is
<br />requested for this expenditure.
<br />UPON MOTION of Commissioner Burrage, seconded by Commissioner Carruth
<br />and unanimously carried, the Board adopted the following budget amendment:
<br />
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