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December 5, 2011 (Work Session) <br />Page 881 <br />• Evaluate and assess all positions being integrated to <br />determine most effective use of positions and functions, <br />including streamlining and consolidation of functions when <br />possible <br />• Reclassify /Update position descriptions that require <br />modifications <br />• Develop new organizational chart <br />• Integrate immediately all divisions with functions of the <br />agency, including agency events <br />• Assess and determine integration of staff meetings <br />• Assess and determine integration of finance and human <br />resources support functions <br />• Incorporate new Senior Management Team (achieved) <br />• Assess integration of Agency Leadership Team with other <br />incoming divisions (current and ongoing) <br />• Assess individual office climates and ensure management is <br />conscientious of creating a consistent culture to achieve <br />the feel of one agency <br />• Revisit and revise policies and procedures where needed <br />A three month post implementation assessment shall occur with the <br />Senior Management Team to ensure all goals and objectives of this <br />plan have been achieved and additional adjustments are dealt with <br />accordingly. <br />Randy Bass, Transportation Director and Mike Murphy, Aging Services <br />Director were also in attendance. <br />A short discussion ensued. <br />Mike Downs, County Manager, estimated the move -in date for the <br />Department of Aging and the Transportation Department to be June of 2012. <br />However, he noted that date is somewhat contingent upon the Health Alliance <br />moving out of the building and remodeling to occur. <br />Commissioner Measmer complimented Mr. Rose on the Plan. <br />Mr. Downs advised that data on the savings incurred by the <br />consolidation would be provided to the Board soon. No action was taken by <br />the Board. <br />Finance - Budget Revision to Update Estimated Cost for the Cruse Meats <br />Project and Update the Overall Budget for the Incubator Farm - $82,772.00 <br />Pam Dubois, Deputy County Manager /Finance Director, reviewed the <br />following summary of the Cruse Meats Project budget request: <br />November 23, 2011 <br />Estimated <br />and <br />Contracted <br />Cost <br />Current <br />Budget <br />Budget <br />Shortfall <br />Construction <br />Contract JD Goodrum <br />847,000.00 <br />Potential Change Orders <br />70,000.00 <br />917,000.00 <br />Locust Pump <br />12,340.00 <br />12,340.00 <br />Total funding needed <br />929,340.00 <br />900,340.00 <br />29,000.00 <br />Architect <br />Smithson Inc <br />94,938.00 <br />94,938.00 <br />94,938.00 <br />- <br />Engineers <br />Orion <br />13,236.73 <br />13,236.73 <br />(Paid to Date) <br />9,236.73 <br />(Outstanding) <br />4,000.00 <br />Terracon'Consultants <br />10,071.00 <br />10,071.00 <br />(Paid to Date) <br />4,934.00 <br />(outstanding) <br />5,137.00 <br />Agri -Waste Technology <br />(Outstanding) <br />29,956.00 <br />29,956.00 <br />Total funding needed <br />53,263.73 <br />15,000.00 <br />38,263.73 <br />