BC 2009 11 16 Regular Meeting - Laserfiche WebLink

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November 16, 2009 (Regular Meeting) Page 1680 _(F-6) Finance - Budget Amendment (Uncompleted Project from FY 2009 - $15,725.00, Mt. Pleasant Library Expansion - Architect Design) The Mt. Pleasant Library expansion project for schematic drawings was inadvertently left off the September Agenda of uncompleted projects from FY 2009. This budget amendment appropriates fund balance and transitions this project to FY 2010. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board adopted the following budget amendment: 11/16/2009 Amount: $15, 725 Dept. Head: Pamela Dubois Department: Finance ^ Internal Transfer Within Department Q Transfer Between Departments/Funds © Supplemental Request Purpose: Fund balance appropriation from the General Fund for the on-going Mt. Pleasant Library Expansion project from FY 2008-09 Account Number Account Name Approved budget - TncAmaunt :Dec Amount :;Revised Budget' 00161710-6901 GenFUnd-FUntlealApprop $1,895,031.21 $15,725.00 $1,910,756.21 00198220-9607 Architects $0.00 $15,725.00 $15,725.00 (F-5) Finance - Correction of Procerty Easement £or A. T. Allen Replacement Elementary School (Norris Barringer $6,213.60) Due to an oversight, the $5,786.40 requested by the Cabarrus County Board of Education for the Construction and Utility Easement for Norris Barringer and approved by the Cabarrus County Board of Commissioners on October 19, 2009, is incorrect. The correct amount of the easement is $12,000. It is requested that the difference of $6,213.60 be approved to correct the error. The Board of Education is scheduled to approve this amount at its November 9, 2009 meeting and requests the Commissioners approve the additional payment out of the A. T. Allen Replacement Elementary School land budget. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board approved the additional payment of $6,213.60 for a property easement between the Cabarrus County Board of Education and the landowner, Norris Barringer, subject to approval by the Board of Education. 1) The 2009 School Construction Fund (funded through Capital Reserve) was established to pay engineering, architects, and land acquisition costs before the 2009 Certificates of Participation (COPS) were sold. For accounting and tracking purposes, it is requested that the 2009 School Construction Fund and the 2009 COPS Funds be merged for the following projects: A. T. Allen Elementary, Hickory Ridge Middle, Patriots Elementary, Harold Winkler Middle, and School Directed Expenses. Wing additions at Charles E. Boger and Carl A. Furr will remain in the 2009 School Construction Fund, and will be completed and closed out during the 2010 fiscal year. The 2009 COPS Fund was established with a budget amendment at the July 20, 2009 Board of Commissioners meeting. However, the associated Project Ordinance was inadvertently omitted; an updated Project Ordinance is presented for approval. The amount of funds to be combined total $1,674,409.38. 2) A budget adjustment is requested for the School Construction Fund and the Public School Building Capital Fund to address the following issues: (1) An elementary school in the Northwest Area will not be built at the present time. (2) Funds remain after the land was purchased for a new Kannapolis city school. (3) Interest has been earned that was not budgeted. And, (9) A small adjustment is needed to the Public School Building Capital Fund to match actual project balances. The amount of funds to be adjusted total $257,038.01. 3) The $98 Million General Obligation School Bond Fund projects have been completed. It is requested that the Fund be closed and excess funds totaling $22,795.19 be transferred to the General Fund for payment of debt services as directed by the project ordinance. A budget amendment is included for approval.