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September 8, 2008 (Work Session)
<br />Page 953
<br />stated this fund is not required to have an approved budget but is required
<br />to have a Financial Plan pursuant to G.S. 159-13.1 and will be incorporated
<br />into the annual budget process in future years.
<br />UPON MOTION of Vice Chairman Juba, seconded by Commissioner Carruth and
<br />unanimously carried, the Board voted to place the Financial Plan for the
<br />Workers' Compensation Fund for FY 2009 on the September 22, 2008 Agenda a
<br />Consent item.
<br />Finance - Budget Amendment (On oino Proieots from FY 2008)
<br />Loretta Lee, Budget and Performance Manager, presented a budget
<br />amendment for ongoing projects from FY 2008. She reviewed the following
<br />items from the memo provided to the Board: General Fund - $1,200,877.00 -
<br />Fund Balance; Capital Project Fund - $37,656.00 - Transfer from General Fund
<br />- Fund Balance; Landfill Fund - $10,000.00 Grant Revenue; Landfill Fund -
<br />$179,96B.00 - Fund Balance; Arena Fund - $109,518.00 - Fund Balance; and the
<br />Budget Amendment Total: $1,532,519.00.
<br />John Day, County Manager, reported a budget amendment for ongoing items
<br />is presented to the Board annually.
<br />UPON MOTION of Commissioner Mynatt, seconded by Commissioner Carruth
<br />and unanimously carried, the Board voted to place the budget amendment for
<br />Ongoing Projects from FY 2008 on the September 22, 2006 Agenda as a Consent
<br />item.
<br />Finance Department - Temporary Construction Easement for Cox Mill Hi h School
<br />Pam Dubois, Deputy County Manager, presented information related to a
<br />request for a temporary construction easement for Cox Mill High School. She
<br />reported on August 11, 2008 the Cabarrus County Board of Education (BOE)
<br />approved the purchase of a temporary construction easement from landowners
<br />Mr. and Mrs. Daniel Hefner. She provided a memorandum from Sam Masters,
<br />Cabarrus County Schools (CCS), that identified the cost of the easement to be
<br />$7,500.00 ($5,000.00 - construction easement; $2,500.00 for tree removal and
<br />fence modifications). Further, she reported the June 19th letter to the
<br />Hefners from the law firm of Womble Carlyle Sandridge and Rice, representing
<br />CCS, should not have been included in the agenda packet. - This letter
<br />identified the cost of the easement as $2,002.20. She also responded to a
<br />variety of questions from the Board, with the following issues addressed:
<br />the price discrepancy in letters from the school system; the inclusion of
<br />four different tracts of land in the easement; the amount budgeted for the
<br />easement; etc. The Board requested the cost of the easement, the budget and
<br />number of parcels included in the easement be clarified before the regular
<br />meeting.
<br />UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Juba and
<br />unanimously carried, the Board voted to place the temporary construction
<br />easement for Cox Mill High School on the September 22, 2008 Agenda as a
<br />Consent item.
<br />Richard~Koch, County Attorney, directed the Board's attentionto a plat
<br />map identified as "Exhibit A" that was also included in the agenda packet.
<br />Kyle Bilafer, General Services Director, reviewed the "requested
<br />action" as it relates to the provision of maintenance and custodial service
<br />providers for the new Law Enforcement Center. Keith and Keith Corrections
<br />(KKC) was the only bid received and totals $330,000.00.
<br />Mike Downs, Deputy County Manager, reported KKC has excellent
<br />references. Additionally, he stated KKC provides services for several county
<br />law enforcement locations in North and South Carolina and requested the Board
<br />allow staff and the County Manager to continue negotiations on the contract.
<br />A question and answer session ensued. The. following issues were
<br />addressed: criminal record checks and contingency on a service contract.
<br />In response to questions from the Board, Michael Cox, representative of
<br />Keith and Keith Corrections, addressed the following issues: the bid is a
<br />preliminary estimate and contingencies are included to make sure all bases
<br />are covered, but are only spent upon client approval; criminal checks and
<br />random drug tests are performed on employees; initial startup funds for
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