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October 20, 2008 (Regular Meeting) Page 992 SCSEP (Senior Community Service Employment Program) is authorized by the Older American's Act (Title V) through the N.C. Division of Aging and Adult Services and Area Agency on Aging and administered by the Department of Labor. The program is available to states to assist eligible individuals age 55 and older to gain competitive job skills through temporary subsidized employment and training. A budget amendment is included for $19,793.00 which is the amount of grant funding received above the anticipated and budgeted amount. Total Title V funding for the year is $189,389.00. UPON MOTION of Commissioner Carruth, seconded by unanimously carried, the Board approved the contract and Centreline Council of Governments and authorized execute the contract on behalf of Cabarrus County, revisions by the County Attorney. By the same vote, following budget amendment: Vice Chairman Juba and Between Cabarrus County the County Manager to subject to review or the Board adopted the BUDGET REVISION/AMENDMENT REQUEST DEPARTMENT OF AGING AMOUNT: $19,793.00 TYPE OF ADJUSTMENT: Supplemental Request PURPOSE OF REQUEST: Adjust expected revenue from CCOG contract ($189,389.00) for FY09 and associated expenses for Title V Program to actual contract amount. Present Account No. Approved Budget Increase Decrease Revised Budget 00165760-6287 $169,596.00 $19,793.00 $189,389.00 Title V Revenues 00195760-9109 $163,673.00 $19,793.00 $183,966.00 Temporary Part-Time (F-3) BOC - Approval of the Cabarrus County Economic Development Grant Program This item was moved to New Business for discussion. See item G-8. (F-4) Clerk to the Board - Approval of Electronic Records System Policy for rr,o cam,,,, r., Management. County Veteran's Services. County Sheriff's Office and In local government, there are rules set forth in the Records Retention and Disposition Schedule for the retention and destruction of the "public records/documents" which is governed by the North Carolina Department of Cultural Resources, Division of Historical Resources, Archives and Records Section, Government Records Branch. Several county departments want to destroy paper records, in accordance with the State's schedules, that have already been scanned and stored electronically. In order to destroy these paper records, the State must review and approve the County's electronic Records System Policy and be adopted by the governing body. The Cabarrus County Electronic Records System Policy for the County Management Schedule was approved by the North Carolina Department of Cultural Resources on September 26, 2008 for departments that follow the County Management Schedule. Other departments such as Tax, Veterans Services, Sheriff's Office, Board of Elections and Social Services have their own Records Retention and Disposition Schedules and must submit their own Electronic Records System Policy to the State for approval and subsequent adoption by the Board. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Juba and unanimously carried, the Board approved the Cabarrus County Electronic Records System Policy for County Management, County Veterans Services, County sheriff's Office and Tax Administration and authorized the Chairman to execute the Policies on behalf of the Board of Commissioners. CABARRUS COUNTY ELECTRONIC RECORDS SYSTEM POLICY Purpose: Records are considered the property of Cabarrus County Government and maintained for the administration of operations and services. This policy reflects the guidelines set forth in the North Carolina Department of Cultural Resources publication, North Carolina guidelines for Managing Public records Produced by Information Technology Systems. Established guidelines increases the reliability and accuracy of records stored in information technology systems, ensures they remain accessible, and enhances their admissibility and acceptance by the judicial system as being trustworthy. Privileged or