BC 2006 09 11 WORK SESSION RECESSED

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September 11, 2006 (Work Session/Recessed Meeting) Page 101 UPON MOTION of Commissioner Privette, seconded by Commissioner Carpenter and unanimously carried, the Board voted to place the Consent Agreement for Sapphire Hills Townhome Subdivision on the September 25, 2006 Agenda as a New Business item. Commissioner Carpenter asked if the school adequacy fees are listed on the subdivision lot inventory sheet provided by Ms. Watts. Ms. Watts reported this information is compiled on another spreadsheet and will be forwarded to the Commissioners. On a separate note and at the request of Chairman Carruth, Jonathan Marshall, the Commerce Director, reviewed the process and requirements for a petitioner to re-file a rezoning petition. Transfer of Consumer-Directed Services Expense Funds to Purchased Services Account for Provision of Fiscal Intermediary Services Pam Dubois, Deputy County Manager, presented information on a new pilot program called the Consumer-Directed Services program that is funded by the Home and Community Care Block Grant (HCCBG) through the Department of Aging (DOA). She reported DOA clients have personal attendants who help the client remain in their home by providing domestic services, i.e., grocery shopping and housekeeping. She said this program allows the client to have better use of the funding and more discretion over the services they receive. The largest obstacle, she said has been finding a fiscal intermediary (payroll agent) who would, on behalf of the client, provide cost effective payroll services. Based on information provided by Mike Murphy, Aging Director, she reported other payroll agencies charge up to $35.00 per client for payroll services. These high administrative costs, she said reduces the amount of funding for services for the client in their homes. Under Section 3504 of the I.R.S. regulations, she said Cabarrus County has the option to provide payroll services for the clients through an agreement between the Finance Department and the client. She reported the client would sign a two-page agreement explaining Cabarrus County is only the payroll agent and the individuals hired to provide domestic services are not employees of Cabarrus County. She further reported the County has worked with the workers compensation and liability insurance consultants to insure there are no consequences for the County should something happen in the home between the client and employee. Finally, she reported Richard Koch, County Attorney, will review all the documentation prior to Board approval of the program. Vice Chairman Juba asked if there were guidelines for the client or their family to follow in hiring assistants. Ms. Dubois reported she did not know, but would ask Mr. Murphy to attend the next Board meeting to elaborate more on the program. John Day, County Manager, said the idea behind this program is to allow the client to hire someone to help them maintain their household and the State has been enthusiastic about this program because it gives clients the ability to choose who works for them. He reiterated this program is not for medical services, but domestic services. Commissioner Carpenter made a motion to place the Transfer of Consumer- Directed Services Expense Funds to Purchased Services Account for Provision of Fiscal Intermediary Services on the September 25, 2006 Agenda as New Business item. Commissioner Privette seconded the motion. Chairman Carruth asked how many clients are in the program and if it will be a problem for the Finance Department to handle the extra payroll. Ms. Dubois reported a Department of Aging employee will enter the information into the payroll software and there are approximately 15 clients. The motion unanimously passed. Board of Elections - Budget Amendment (Votin Equipment and Software) (ADA Projects) Loretta Lee, Budget and Evaluation Manager, reported the Board of Elections has two budget amendments for consideration. The first budget amendment she said reduces the amount of a State grant by $559,000.00. She